Anticipated Hiring Range: $29.23 - $38.73
Full Salary Range: $29.23 - $42.38
Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary
range for all positions posted. This law improves wage transparency. We post
both the full salary range and the anticipated hiring range, where we expect to
make an offer. Offers are based on experience, education, certifications, and
other factors.
City of Greeley's Total Rewards
The City of Greeley is committed to providing a comprehensive total rewards
program that supports employees in their work by encouraging excellence
and investing in employee development and recognition. This philosophy is
grounded in fiscal responsibility, organizational effectiveness, and employee
safety and well-being, ensuring the responsible stewardship of public resources
while offering meaningful and comparable rewards. This approach ensures that the
city remains an attractive, inclusive, and rewarding work environment, while
also effectively serving the community.
Benefits: This position is benefits eligible. Please view our benefits guide
here. [
Job Summary
The Police Records Supervisor oversees the daily function of the Records
Department and supervises Records Department staff.
Experience, Education, and Skills
Minimum Requirements
- High school diploma or equivalent.
- Three (3) years of relevant experience
- Extensive knowledge of software specific to the Records Department.
- Extensive knowledge of the criminal justice system and the manner in which
various entities interact.
- Expertise in NIBRS reports criteria.
- Current and valid certification in the Colorado Crime Information Center /
National Crime Information Center computer systems.
OR
* Any combination of related education, experience, certifications and licenses
that will result in a candidate successfully performing the essential
functions of the job,
AND
* Possession of a valid driver’s license.
Knowledge, Skills and Abilities
- Strong leadership skills.
- Ability to work with and handle difficult situations and people.
- Ability to reason through complicated and unusual circumstances.
- Ability to communicate via phone, e-mail, and in person with a variety of
people in various departments.
- Ability to respond promptly and fulfill requests in a timely manner.
- Ability to prioritize tasks and adjust according to business needs.
- Ability to conduct research and analyze potential solutions.
Travel
Category A-Standard Local Travel: This position requires occasional local travel
within the County. Employees may be expected to walk or drive short distances to
attend meetings, trainings, or perform work at other city buildings or partner
sites.
Essential Functions
* Oversee daily operation of the Records Department to include, but not limited
to, scheduling staff and ensuring functionality of equipment, software, and
other tools.
* Analyze, review, and conduct quality control of all work products to include,
but not limited to, quality assurance checks, review of ‘hot file’ entries,
and providing feedback to staff.
* Mentor and supervise individual staff members to include, but not limited to,
providing coaching, counseling, developing, directing, evaluating, assigning
work, and assisting in interviewing and hiring.
* Perform tasks that require expertise beyond that of the Records Specialists
to include, but not limited to, sealing criminal justice records, processing
confidential law enforcement investigative reports, validating property and
persons entered into state and national databases, preparing bank deposits
for funds received in records as payment for documents, and completing ‘fast
track’ booking records received from the courts.
* Receive and review requests for reports and documents, ensuring request is in
compliance with state and federal statutes and prepare the documents
accordingly.
* Research, troubleshoot, and resolve issues and problems related to
recordkeeping.
- Guide and train new employees.
- Evaluate departmental and City needs and assign tasks and staff to meet those
needs.
- Order office supplies.
- Approve timecards.
- Conduct employee evaluations.
- Perform additional duties as assigned.
- Performs other duties as assigned.
Supervisory Responsibilities
Organize and delegate assignments to team members; Hiring, training, motivating
and coaching employees; Evaluate employee performance and goal setting; Hold
employees accountable for assigned task and goals; Provide timely and
constructive feedback and training opportunities; Provide training opportunities
with a focus on employee development; Resolve conflicts and complaints;
Analyzing information and processes and develop more effective or efficient
processes; Establishing and achieving business and financial objectives; Ensure
compliance with safety procedures
Work Environment and Physical Requirements
Work Environment
* Safe to minimal hazards that are typical to an office environment.
Physical Requirements
- Sitting for extended periods of time, walking, and carrying up to 25 pounds.
- Manual dexterity to operate office equipment (computers, keyboards, copiers,
etc.).
* Maintain hands, arms, backs, legs, and feet in the same position for extended
periods of time.
- Communication skills enough to convey information verbally and in writing.
- Vision enough to perform physical activities and read computer keyboards,
reference books, and other written documents, and safely operate motor
vehicles and other equipment.
EOE Statement: The City of Greeley provides equal employment opportunities to
all employees and applicants for employment and prohibits discrimination and
harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic
protected by federal, state or local laws. This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement, promotion,
termination, layoff, recall, transfer, leaves of absence, compensation and
training.
ADA Statement: We are committed to an inclusive and barrier-free search process.
We provide accommodations for applicants requesting accommodation through the
search process such as alternative formats of this posting. Individuals with
disabilities in need of accommodations throughout the search process should
contact the ADA Coordinator at:
View email address on click.appcast.io [
View email address on click.appcast.io] .
Conditions of Employment: The City of Greeley is an at-will employer. Employees
and the City may terminate employment at any time for any reason. Candidates
must successfully complete all pre-employment screenings and employment
eligibility verification. Pre-employment screenings include a drug test, a
background and national sex offender search, a motor vehicle record search, and
for some positions, a physical demands evaluation. For more information about
City policies and practices during the recruitment process, including but not
limited to EOE, Reasonable Accommodation, and pre-employment screenings, please
visit our career page HERE
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