Legal Secretary III

Legal Secretary III

The Legal Secretary III performs a variety of complex, specialized, and technical intermediate legal secretarial functions in support of the Civil, Criminal, or Child Support divisions of the Prosecuting Attorney's Office.

Examples of Duties

• Greets and assists the public, staff, and other agencies by phone or in person by providing detailed and/or technical information within scope of knowledge and authority. Refers inquires and/or visitors to appropriate department or individual necessary. Serves as liaison between department and program, defendants, clients, and law enforcement agencies.
• Prepares and processes a variety of legal documents, pleadings, subpoenas and other correspondence, conferring with attorneys, and preparing and editing documents for final distribution.
• Assists with the creation, development, and maintenance of systems and records including files, lists, reports, logs, and other recordkeeping systems utilizing computerized and manual systems that provide for proper evaluation, control, and documentation of assigned operations according to current department and County practices.
• Maintains calendar of court docket for all hearing dates.
• Pursues self-development and continuing development of skills and knowledge by attending ongoing educational workshops, reviewing professional or technical publications, and establishing personal networks.

Knowledge, Skills, and Abilities

• General knowledge of laws and regulations, County policies and procedures, as well as principles, practices, procedures, techniques, terminology, and related tools and technology as they relate to area(s) of assignment.
• General skills in troubleshooting and resolving issues or problems by analyzing information, identifying alternative solutions, interpreting compliance documentation, projecting consequences of proposed actions, and implementing recommendations in support of goals.
• Proficient time management and mental and physical organization skills that support the ability to focus, have clarity, and use strategy to fulfill a variety of tasks successfully.
• General skills in data entry, typing, Microsoft Office Suite, and the ability to learn and have proficient skills in the current County-wide enterprise resource planning software. General skills in Outlook, the internet for research, and the ability to learn and have expert skills in the Prosecuting Attorney's or Child Support Office's software or systems.
• Ability to write and speak clearly and concisely, to express ideas and recommendations effectively orally and in writing, and communicate department, technical, or industry information, policies, requirements, and procedures in a language understood by co-workers and the general public.
• Ability to maintain the confidentiality of sensitive or confidential information.
• Ability and willingness to establish and maintain communication and working relationships with peers, representatives from other agencies, vendors, public officials, and the general public using courtesy, tact, and discretion.
• Ability to work independently take advantage of opportunities, organize and prioritize several ongoing and frequently changing assignments to meet deadlines, and communicate changes and progress to supervisor and staff, remaining calm during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work may be performed in the following environmental condition: constantly in an office environment.
• The noise level in the work environment is usually quiet to moderate, a typical office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The person in this position must be able to:

• spend the following amount of time in an activity: constantly talk or hear, and use hands, fingers to handle or feel, or operate equipment or tools, and frequently sit, stand, or walk for extended periods of time and reach with hands and arms
• occasionally stoop, kneel, crouch, or crawl
• frequently carry or transport items up to 30 pounds
• have the following vision abilities: have close vision (from one to twenty inches)

Typical Qualifications

• Required Education and Experience: High School Diploma, OR G.E.D. Two years of progressively responsible office experience in a court or legal environment, or related field. OR Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job.
• Preferred Education and Experience: Ability to speak, read, and write Spanish. Completion of an accredited legal assistant or paralegal program.
• Licenses, Certificates, and Other Qualifications: Employment at Franklin County is contingent upon the results of a background check and eligibility for coverage by the County's liability insurance carrier. Depending upon the position, background checks may include personal and professional references, social security verification, education and professional licensing verification, financial history, and criminal history. Valid driver's license if driving a vehicle for County business.