Legal Billing & Operations Specialist (Part-Time into Full-Time)

Job Description

Job Description

About J. Selmer Law, P.A.

For more than 40 years, J. Selmer Law, P.A. (JSL) has represented Fortune 500 companies, insurers, diverse businesses, and governmental entities in complex litigation throughout Minnesota and the Upper Midwest. As a member of the Claims and Litigation Management Alliance (CLM) and NAMWOLF, we have built our reputation on exceptional client service, responsiveness, and strong results.

We are seeking a Legal Operations & Billing Specialist to become an integral part of our firm. This position will initially be part-time, with a clear opportunity to evolve into a full-time leadership role as the firm's operational and growth needs continue to expand.

Position Summary

The Legal Operations & Billing Specialist will play a pivotal role in JSL's day-to-day operations, assisting in overseeing the firm's billing and revenue cycle while supporting attorneys with client intake, matter management, and paralegal and administrative operations.

This position is ideal for someone who enjoys creating efficient systems, improving workflows, and taking ownership of meaningful responsibilities.

This role offers a unique opportunity to expand into office leadership, including supervising administrative staff, improving internal processes, implementing new technologies, and helping shape the future of JSL.

Primary Responsibilities

• Assist in managing the firm's complete billing cycle; from pre-bill preparation through final invoice submission (Clio).
• Prepare, review, edit, and submit invoices in accordance with attorney direction and client billing guidelines (Clio).
• Maintain billing rates, fee arrangements, client billing requirements, and e-billing platforms (Clio).
• Monitor work in progress (WIP), accounts receivable, collections, and overall billing performance.
• Coordinate with attorneys regarding billing edits, special billing instructions, and client-specific requirements.
• Support new client and matter intake, including conflict checks, engagement letters, retainer processing, and billing setup (Clio).
• Maintain accurate client and matter information within Clio.
• Assist with legal administrative and paralegal support functions, including document preparation, filing, records management, scheduling, and case organization.
• Identify opportunities to improve workflows, automate routine tasks, and strengthen the firm's operational infrastructure.
• Collaborate with firm leadership on operational initiatives and, over time, assume increasing responsibility for administrative processes and team leadership.

Qualifications

• Three or more years of experience in legal billing, law firm administration, paralegal work, business operations, or a related legal operations role preferred.
• Experience with legal billing software, e-billing platforms, and practice management systems (Clio experience strongly preferred; TimeSlips, PracticePanther, TimeSolv, eBillingHub, or similar platforms are a plus).
• Strong proficiency in Microsoft 365; Outlook, Excel, Word, and Teams or Zoom.
• Excellent attention to detail, organization, and time management.
• Ability to prioritize multiple deadlines while maintaining exceptional accuracy.
• Strong written, verbal, and interpersonal communication skills for internal and external purposes.
• Demonstrated initiative, sound judgment, and the ability to identify and implement process improvements.
• Bachelor's degree or paralegal certificate preferred but not required (with relevant experience).

We're looking for someone who wants more than the traditional billing, task-oriented, and/or administrative position. The ideal candidate enjoys solving problems, building efficient systems, helps organizations grow, and positively contributes to company and office culture. The candidate is dependable, highly-organized, a problem-solver, and comfortable working independently while collaborating closely with attorneys and staff.

This is an opportunity for someone who is excited to grow professionally alongside a successful litigation firm. As JSL continues to expand, the successful candidate will have the opportunity to assume increasing responsibility in legal operations, administrative leadership, and supervision of our growing support team.

Why Join JSL?

• Flexible initial part-time schedule with a clear path to full-time employment.
• Opportunity to help shape the future operations of a litigation firm.
• Direct collaboration with firm leadership and meaningful influence on the firm's long-term success.
• Collaborative, collegial, and professional team with a reputation for excellence.
• Beautiful Class A office in downtown Minneapolis with outstanding building amenities and location.
• Competitive compensation based on experience.
• Opportunity for long-term professional growth and leadership within the firm.