Academic Program Specialist I

Academic Program Specialist I

Job no: 539677

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services

Department: 12010400 - GR-GRAD STUDENT RECORDS

Classification Title:
Academic Program Specialist I

Classification Minimum Requirements:

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

DATA MANAGEMENT FOR ACADEMIC CAREER TRACKING
Works with Graduate School IT staff and UFIT staff to maintain, adapt and adopt systems to support academic career tracking including graduate audits, milestones, supervisory committees, transfer credits, and degree evaluation and certification. Maintains and documents configuration within UF systems (e.g., SIS, GIMS, Salesforce) relating to graduate education, including student records and degree audits s. Collaborates with Curriculum and Programs staff to update degree information and attributes in appropriate systems after academic approval.

ACADEMIC CAREER TRACKING
Participates directly in degree evaluations and degree certification, identifying and resolving any discrepancies related to graduate degree audits. May assist with related petitions.


SERVICE TO UNIT ACADEMIC STAFF, GRADUATE COORDINATORS, AND GRADUATE FACULTY
Answers questions, resolves issues, and offers guidance on questions related to degree audits, student records, and degree evaluation and certification.


Develops and provides training for academic staff, Graduate Coordinators and faculty as related to Graduate Council policies, processes and systems required to support graduate student success.


Works with the Registrar's Office, other administrative units, faculty, and staff, on a regular basis to carry out policy consistent with the Graduate Catalog, Graduate Council, and University of Florida regulations.


OTHER DUTIES
As assigned by the Director, Assistant Director, and Deans.

Expected Salary:
$46,000 - $52,000

Required Qualifications:
Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred:

Two years of work-related experience in academic programs. A thorough understanding of the requirements, evaluation, and implementation of information systems. Familiarity with current university platforms (i.e., Student Information Systems - Campus Solutions) and query building. Ability to work well with end-users and system administrators. Ability to work as a team member and to work independently on projects.

Special Instructions to Applicants:
In order to be considered, applicants must upload a resume and cover letter

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is not a remote work position and is located on the University of Florida main campus in Gainesville, FL.

A criminal background check is required.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.


Health Assessment Required:No

Advertised: 24 Apr 2026 Eastern Daylight Time

Applications close: 26 Jun 2026 Eastern Daylight Time

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