ACCTS PAYABLE SPECIALIST

Job Description

Job Description

Job located on-site in McDonough, GA. NO AGENCIES, PLEASE!

Position Summary:   Primary duties consist of ensuring all accounts payable documents are compiled, verified and received according to established procedures. Prepares outgoing checks, ACHs, foreign transfers. Performs monthly reconciliations and distributes requested monthly financial reports. Prepares month- and year-end closings. Maintains the accounts payable ledger including processing and correcting billing records, investigations, credit, and collection activities. Develops and documents policies and procedures regarding all accounts payable activities. Performs additional accounting functions outside of accounts payable as required. Work experience with an Enterprise Resource Planning systems such as DiMS. Three years of experience in accounts payable or an AA Degree in Accounting and one year experience in accounts payable. 

 

Supervisory Responsibilities: None

Essential Functions and Responsibilities:

• Perform 3 way match for invoice processing
• Ensure invoice accuracy and account coding
• Process expense reports
• Provide preparation and analysis of prepaid insurance and prepaid contracts accounts
• Prepare proformas for weekly and monthly payments based on open payables
• Analyze open payables
• Work with various departments to resolve vendor/inventory issues
• Understand and review payment terms with vendors and maintain working relationships
• Understand AP process as it relates to the GL Accounts
• Verify vendor bank information and research fraud issues
• Assist with quarter and year-end audits 
• Participate in monthly close process
• Maintain sensitive and confidential information
• Possess a positive attitude
• A basic knowledge of General Accounting is needed
• Other duties as assigned. 
• Assist with special projects as needed

 

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General Competencies Required:

Intellectual

• Demonstrates attention to detail.
• Identify and resolve problems in a timely manner.
• Develops alternative solutions.
• Uses reason, even when dealing with emotional topics.
• Assesses own strengths and weaknesses

Interpersonal

• Demonstrates a positive and productive work attitude.
• Strives for continuous improvement and solicits user feedback to improve service
• Maintains confidentiality.
• Displays self-control and keeps emotions under control, even under pressure.
• Remains open to others' ideas and tries new things.

Leadership

• Works to improve team and organizational climate.
• Positive role model. Exhibits confidence in self and others. Teaches, coaches, inspires, mentors and empowers others.
• Exhibits sound and accurate judgment and logical reasoning.
• Looks for ways to improve and promote quality.
• Makes recommendations for improvement.

Organization

• Works ethically and with integrity. Inspires the trust of others.
• Supports the organization's goals, values and policies.
• Conserves organizational resources.
• Shows respect and sensitivity for cultural differences.
• Ensures that information is communicated to the appropriate people in a timely manner.

Self-Management

• Takes responsibility for own actions.
• Prioritizes and plans work activities in an organized fashion.
• Is consistently at work and on time.
• Completes tasks on time or notifies appropriate person with an alternate plan.
• Observes safety and security procedures. Reports unsafe conditions.

 

Qualifications:

Special Licenses and/or Certificates: None

Education and/or Experience:

• Associates Degree in Accounting and one year of experience in Accounts Payable or the degree can be waived with three years of experience in Accounts Payable. 
• Experience working in a Manufacturing Environment is preferred but not required

Computer Skills:

To perform this job successfully the following computer proficiency is (are) required: Internet Explorer; Microsoft Excel; Microsoft Outlook; Microsoft PowerPoint; Microsoft Word; See other required technology skills and qualifications identified under "Other Skills and Qualifications".

Mon - Fri 8:30 AM to 5:00 PM onsite