Office Assistant 3 - Everett

Everett, WA [DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00] Our agency offers a free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties. Interviews for this recruitment may take place on or around 10/15/2026. Description Office Assistant 3 (OA3) Community Corrections Division Everett, WA DOC's mission is to improve public safety by positively changing lives. Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Everett Field Office 225 located at 8625 Evergreen Way, Everett WA 98208. Under general supervision from the Administrative Assistant 4 (AA4), this position performs file management and routine, advanced clerical support tasks for the AA4, Community Corrections Supervisors (CCS), and Community Corrections Officers (CCOs) from three Everett units (225, 253, and 878). Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! Incomplete application packages or ‘see resume’ in lieu of the requested information may disqualify you from the process. Duties Greet and direct clients, general public, and/or stakeholders to the appropriate staff. Manage a multi-line phone system. Process incoming/outgoing mail. Ensure the public entry door is open at 8:00 am and closed at 5:00 pm. Manage and maintain electronic and physical files. Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase. Cross train with the Office Assistant Lead (OAL) to cover their duties in their absence. Qualifications Other duties as assigned. Required Qualifications High school diploma or GED equivalent. Six months of clerical and/or customer service experience. Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word, and Excel. And must possess and maintain an unrestricted driver's license valid in the state of Washington. The successful candidate will possess the following skills and abilities: Maintain regular and reliable attendance. Must respect and maintain confidentiality. Ability to assist individuals with various criminal backgrounds. Ability to navigate internal databases. Ability to proofread written material and identify and correct errors in sentence structure, grammar and punctuation. Ability to communicate effectively and clearly to staff, supervised individuals, public, and stakeholders. Supplemental Information Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. For more information about our agency, visit our Mission & Vision. The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability. Important Notes This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled. References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non‑related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields: First and Last name Title (include their relationship to you, for example: Field Administrator, former supervisor) Phone Email Address Line 1 (list the name of the reference's organization) Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L. Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying. Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position. Pre‑employment drug test: A drug test may be administered as part of the pre‑employment process. Applicants who test positive for a controlled substance may be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self‑defense and/or de‑escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position. Verification Form I‑9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I‑9’s list of acceptable documents. Note: DOC does not use E‑Verify. We are not able to partake in STEM Optional Practice Training (OPT). Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from and Represented position: This position is represented by the Washington Federation of State Employees (WFSE). What We Offer Your work‑life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, additional perks might include: Fourteen to twenty‑five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position) Eight hours of paid sick leave per month Twelve paid holidays per year (includes one personal holiday) One personal leave day per year (in accordance with the CBA) Flexible Spending Account (FSA) Dependent Care Assistance Program (DCAP) Deferred Compensation Program (DCP) And more! Visit our benefits page for more information. Retirement Options State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer‑contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call View phone number on click.appcast.io. For questions about this recruitment or to request reasonable accommodation in the application process, contact View email address on click.appcast.io (Talent Acquisition Recruiter/HRC4) or View phone number on click.appcast.io. Make sure you reference the recruitment/job # listed above, it begins with 2026‑. For TTY service, please call the Washington Relay Service at 7‑1‑1 or View phone number on click.appcast.io. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. Read About Our Benefits The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well‑being of employees. Retirement And Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer position specific Collective Bargaining Agreements for more information. Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026 #J-18808-Ljbffr State of Washington