School Operations Manager

School Operations Manager

The School Operations Manager is a leadership position responsible for strategically overseeing the school operations team and third-party services. This role ensures operational excellence by driving systems-level planning, execution, and evaluation across key areas, including financial management, vendor relations, facilities, and school-wide logistics.

This individual will guide cross-functional collaboration, manage accounts payable and school purchases, maintain inventory and budget reports, oversee facilities, and provide strategic operational support. The Operations Manager holds the team accountable to meeting a high standard of efficiency, accuracy, and service, and partners with school and network leadership to ensure systems are aligned to ambitious school-wide goals.

Core Responsibilities

• Lead and manage members of the school's operations team, setting a clear operational vision aligned with school priorities and high standards for execution
• Work with school leadership and the MSS Network team to plan the annual school budget, monitor budget utilization, and proactively identify cost-saving opportunities and risks
• Collaborate with the Director of Operations and school leaders to assess the effectiveness of operational systems and identify opportunities for continuous improvement
• Lead the planning and execution of school-based events and field trips, including the event request and approval process, procurement, contracting external vendors, and leading the Operations team in event set up and support
• Manage and support family and volunteer initiatives
• Managed accounts payable and accounts receivable functions, including processing transactions, monitoring budgets and expenditures, overseeing tuition and fee collections, reconciling credit card payments and refunds, preparing financial reports, and handling deposits and disbursements for school, departmental, and student activity accounts.
• Managed procurement and inventory operations, including purchasing curriculum materials, textbooks, supplies, uniforms, furniture, and equipment; maintaining supply inventories and stock levels; and overseeing accurate inventory records for school assets.
• Collaborate with the Director of Operations in managing the school's facility maintenance, including vendor and contractor relationships
• Managed school communications by coordinating website and social media updates, distributing newsletters and policy notifications, and communicating with families through email, phone, text, and print materials

Skills and Characteristics

• A commitment to the mission and core values of Meeting Street Schools, and an unwavering belief that all students can and will succeed
• Strong project management skills with the ability to prioritize tasks and balance competing deadlines
• Excellent communication and interpersonal skills to collaborate effectively with team members, school leaders, and external vendors
• Strong problem-solving skills and the ability to work independently in a fast-paced environment
• Demonstrated success in leading high-performing teams and cultivating a culture of ownership and accountability
• Ability to develop and manage budgets for multiple departments and projects

Required Education and Experience

• A bachelor's degree is required, with preference given to degrees in Business Administration, Accounting, or a related field
• 3+ years of experience, or equivalent, in accounts payable, procurement, or operations, with demonstrated expertise in managing budgets
• Proficiency with Microsoft Office Suite, Google Suite, and budget management software

Compensation & Benefits:

The starting salary range for the School Operations Manager is $64,000-$77,000 and is commensurate with experience. Additionally, Meeting Street Schools offers a comprehensive benefits package, including but not limited to:

• Health, Dental, Vision, and Pet Insurance
• Life Insurance and Disability Coverage
• Employee + Family Wellness Programs
• Tax-Favored Spending Accounts (FSA/HSA)
• Retirement Plans

Meeting Street Schools is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.