The Pathways Program

Description Reports to the Director of Purchasing and Contract Administration. Assists in the administration of procurement and contract activities for VRE. Develops contract documents for the procurement of construction, goods, and services (professional and non-professional) in compliance with federal, state, local and organizational rules, policies and best practices. Requirements Ensures that all procurement activities comply with applicable laws and regulations, including the Virginia Public Procurement Act and Federal Transit Administration Third Party Contracting Guidance, and satisfy the needs of the organization in an efficient, cost effective and timely manner. Prepares, solicits and evaluates solicitations (RFP’s, IFB’s, RFQ’s, RFI’s,) for construction, professional services and goods and services projects. Manages the creation, review and acceptance of contract documents, with the objective of creating executable agreements within a defined timeframe and in compliance with VRE procurement policies and procedures. Performs pre-award and post-award procurement tasks such as conducting bid openings and pre-bid/pre-proposal meetings, responding to questions from prospective bidders and offerors, tabulating bids, facilitating technical evaluation meetings, conducting negotiations, preparing contract amendments, managing task orders, assisting in the resolution of contractual disputes, and managing the contract closeout process. Collaborates closely with Project Managers to develop Independent Cost Estimates, Statements of Work, specifications, procurement justifications, evaluation criteria, and other required documentation necessary to assemble a complete solicitation package. Monitors contractor compliance with contract requirements, to include prompt payment to subcontractors, Buy America and Build America, Buy America provisions, and the Davis-Bacon Act, as applicable. Oversees the management of contract files and procurement reports. Interacts with management, staff, vendors, and contractors to obtain information, get direction and solve problems. Maintains procurement reports (i.e. subcontractor utilization; insurance requirements; prompt payment; license and certification requirements). Processes purchase requisitions, purchase orders, and contracts utilizing Enterprise Resource Planning (EFP) software. Develops modifications to contracting processes and procedures to make the Purchasing and Contract Administration Office more efficient and responsive to Department needs. Participates in special VRE transit events (i.e. Meet the Management, Santa Trains, Customer Opinion Survey, and Master Agreement Survey). #J-18808-Ljbffr