Project Administrator

Current job opportunities are posted here as they become available. Subscribe to our RSS feeds to receive instant updates as new positions become available. KL&A has an opportunity for a part-time Project Administrator to support projects with our engineering team in our Golden, Colorado office . KL&A, Engineers and Builders is a nationally recognized, forward-thinking structural engineering and steel construction firm with offices in Colorado, Wyoming and Utah. We are unique in the country, integrating structural design, steel detailing, fabrication, and erection of steel structures for over 20 years. Please visit our website at for more information on our organization and culture. General Responsibilities-including, but not limited to: Project Support : Provide administrative support for various project tasks, including tracking project timelines, deliverables, and team schedules. Assist in maintaining project information such as deadlines and planned hours by managing VantagePoint. Document Management : Organize documents as things progress through each phase of a project. This would include such things as contracts, invoices, shop drawings, and correspondence. Contract Preparation : Assist in proposal preparation and tracking, including emails and proposal documentation preparation. Maintain accurate and organized systems to track status of contract/ proposals. Financial Administration : Assist with collection of client information for billing, preparation of invoicing and collection of accounts receivable. Communication Management : Serve as conduit for client communication while helping team members to prioritize calls, emails, and correspondence promptly and professionally. Calendar & Meeting Coordination : Manage multiple calendars, schedule meetings, and coordinate travel arrangements as needed for team members. Multitasking & Prioritization : Balance competing demands in a fast-paced environment with strong prioritization skills. Required Skills/Abilities: Effective Communicator : Exhibits strong verbal and written communication skills to serve as the primary point of contact and handle inquiries professionally. Dependable : Reliable and trustworthy, consistently meeting deadlines. Team Player : Works collaboratively with executives, team members, and external partners, contributing to a cohesive and productive work environment. Organized : Demonstrates exceptional organizational skills to manage operations, maintain documentation systems, and coordinate meetings efficiently. Detail-Oriented : Pays close attention to detail when preparing documents, scheduling meetings, and handling project tasks to ensure accuracy and completeness. Customer-Focused : Provides excellent customer service and professional experience. Proactive : Takes initiative in managing deadlines and supporting projects, anticipating needs before they arise. Multitasker : Capable of juggling multiple tasks such as scheduling, document management, and proposals without compromising quality or deadlines. Adaptable : Flexible and able to adjust to changing priorities and new technologies. Tech-Savvy : Comfortable with office technology and basic IT troubleshooting. To Be Successful: Build trust with coworkers and clients Be inquisitive with an outward mindset and ask questions Be proactive, not reactive Bring a desire to help Prefer being busy and actively participating in a team environment Prioritize and juggle multiple tasks to meet deadlines Education and Experience: High School Diploma/GED 2+ years of experience in a related administrative role Bonus Qualifications: Experience in the AEC industry Experience with Deltek VantagePoint Associates or Bachelors Degree A sense of humor Why KL&A? Medical: ~80% of Family policy paid by KL&A. Family Dental and Vision paid 100% by KL&A. Short- and Long-Term Disability, Life Insurance. 401(k) with company match. Student loan retirement match. Employee-owned. Vacation + sick leave. Paid Holidays. Salary: $28.50-30/hour Bonuses are awarded at discretion, not guaranteed. We are accepting applications on an ongoing basis. Employment decisions are based on merit and business needs not on race, color, sex, age, religion, national origin, marital status, disability, veteran status, or any other basis protected by federal, state, or local laws. At no time will we knowingly permit discrimination toward an employee for any unlawful reason. All such discrimination is unlawful, and all persons involved in the operations of KL&A are prohibited from engaging in this type of conduct. #J-18808-Ljbffr