Administrative Assistant

Business Administrator Security (Onsite)

This role supports a fast-paced product management team within a security organization by delivering high-quality administrative and operational support. The Business Administrator plays a critical role in enabling team effectiveness, maintaining operational excellence, and ensuring a highly responsive, customer servicedriven environment. The position requires strong cross-functional collaboration, attention to detail, and the ability to manage competing priorities in a dynamic setting.

Provide comprehensive administrative support across all levels of management

Manage daily team operations, ensuring efficiency and responsiveness

Coordinate team events, morale initiatives, and offsite engagements

Oversee office space planning and on-site logistics

Manage vendor relationships, including catering and event services

Support cross-functional projects and business initiatives

Track budgets, expenses, and purchase requests with accuracy

Execute procurement of goods and services, including technology equipment and office supplies

Serve as a central point of contact for the department or team

Complete special projects and ad hoc assignments as required

Maintain discretion and professionalism when handling sensitive information

Perform general office support tasks, including physical handling of materials (up to 20 lbs)

Monthly performance feedback collected from manager, peers, and stakeholders

Evaluation based on responsiveness, accuracy, operational effectiveness, and stakeholder satisfaction

Ability to support team productivity and maintain high service standards

Direct impact on operational success within a high-visibility security organization

Opportunity to partner closely with leadership and product management teams

Exposure to cross-functional initiatives within a technical and security-driven environment

Dynamic, fast-paced role with meaningful responsibility and variety in daily work

Strong team culture focused on collaboration, efficiency, and continuous improvement

Relevant educational background in business administration, operations, or related field is preferred

Prior experience in administrative, business support, or customer service roles

Experience supporting fast-paced, cross-functional teams preferred

Exposure to product management or security-focused environments is advantageous

Proficiency in Microsoft 365 Suite (Outlook, Excel, PowerPoint, Teams)

Event planning and coordination for team and leadership engagements

Strong customer service orientation with a proactive approach

Ability to manage high-volume requests with minimal supervision

Excellent organizational and time management capabilities

Strong written and verbal communication skills

Problem-solving mindset with the ability to adapt quickly to new situations

High level of responsiveness with the ability to meet same-day or 24-hour turnaround expectations

Must be able to work onsite 5 days per week

Must reside within approximately 30 miles of the worksite

Must be currently located in Washington state

Must have prior administrative experience

Demonstrated ability to operate effectively in a high-demand, fast-paced environment

Proven track record of supporting cross-functional stakeholders

Assessment process consists of one to two interview rounds

Hard skills evaluation conducted during the interview process