Junior Small Business and Compliance Officer

Junior Small Business and Compliance Officer

EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED

SUMMARY

The Junior Small Business Liaison and Compliance Officer (Junior SBLO) will support all Dutra divisions in ensuring compliance with applicable Small Business Program requirements and Project Compliance responsibilities for all Dutra branches under the direction and training of the Small Business & Compliance Officer. This position performs a broad range of administrative, compliance, outreach, and documentation duties in support of small business subcontracting goals on bids and project set-up compliance for active/awarded projects.

The Junior SBLO will work closely with Estimating, Purchasing, and Operations to assist with project compliance requirements (e.g. SOS/business licenses, apprenticeship filings, and preliminary notice filings), maintain accurate records, support Good Faith Efforts, assist purchasing with finding vendors, and promote meaningful small business participation in accordance with federal, state, port, city, and county program requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities for this position include the following:

Project Set-Up and Contract Compliance

• Assist SBLO with preliminary notices. This may include training on how to file them, training on how to receive them from lower tier subcontractors, and general assistance with properly documenting and saving everything into the system.
• Assist SBLO with public work project set-up. This may include filing DAS 140s with various unions and monitoring non-union projects to ensure that DAS 142s are timely filed.
• Assist SBLO with monitoring, maintaining, and renewing SOS/business licenses. This may include attending Estimating meetings to learn about new projects and working closely with Accounting to ensure our current licenses have been renewed correctly.

Small Business Utilization, Development, And Outreach

• While in training, support and guide small business concerns seeking subcontracting opportunities on Dutra projects. Document Good Faith Efforts (GFE) as defined by applicable regulatory agencies. Organize and maintain electronic files supporting small business searches, solicitations, bids, and active projects.
• Assist the SBLO with compliance documentation and administrative support, as directed.
• Learn to research, interpret, and apply FAR, DFARS, and CFR regulations related to small business subcontracting compliance, and remain informed of regulatory changes.
• Support efforts to ensure eligible small business categories are provided to Estimating and Operations to participate in company contracts as subcontractors and vendors.
• Work to ensure that all types of small business are afforded every practicable opportunity to participate in the company's contracts both as subcontractors and as vendors.
• Assist in the development and maintenance of initiatives, procedures, and policies that reflect the company's commitment to small business utilization.
• Support purchasing efforts to increase annual small business utilization, including updating and assigning NAICS codes as needed.
• Perform and document Good Faith Efforts for bids and projects.

Reports and Audits

• Support SBLO reporting requirements for various government agencies, with responsibilities expanding as training progresses.
• Learn to identify required small business subcontracting flow-down clauses within subcontracts.
• Learn to determine when large business subcontractors are required to submit Small Business Subcontracting Plans (SBSP), assist in plan review, support compliance monitoring, and verify timely submission of ISR and SSR reports.
• Assist with coordination and preparation for compliance reviews and audits conducted by government agencies.

Record Keeping and Maintenance

• Maintain and expand the database of qualified small business vendors using standardized vendor category fields to ensure accurate reporting.
• Maintain, organize, and update small business self-certifications, as required.
• Update Small Business Subcontracting Plans, self-certification forms, and purchase order notations to reflect FAR changes.
• Verify that appropriate NAICS codes and size standards are assigned to purchase orders. Train to support purchasing agents and project staff in selecting correct NAICS codes for federal procurements.
• Verify that SBA-certified small businesses maintain current certifications in the SBA Small Business Search (SBS) database and attach documentation to vendor records in Vista (PC Pre-Qualification module).
• Complete training to perform and maintain electronic recordkeeping for the 15 mandatory elements required under FAR 52.219-9.
• Respond to, support, and document communications with small businesses seeking subcontracting opportunities as part of GFE requirements.
• Maintain the complete database for all preliminary notices.
• Maintain the complete database for all DAS 140s and DAS 142s.

Training and Education

• Arrange internal workshops and training sessions related to small business utilization and various contract compliance requirements.
• Provide counseling and assistance to small businesses interested in working with the company, including guidance on NAICS codes and referrals to the SBA, APEX Accelerators, and other support organizations.
• Seek and attend ongoing training to support regulatory compliance and professional development in small business programs.

COMPETENCIES

To perform the job successfully, an individual should possess and demonstrate the following competencies:

• Communication Proficiency: Strong written and verbal communication skills.
• Attention to Detail: Consistent accuracy and thoroughness.
• Ethics and Integrity: Maintains confidentiality and professional standards.
• Planning and Organizing: Effectively prioritizes tasks and manages time.
• Researching Information: Gathers and evaluates information to support compliance decisions.
• Teamwork: Collaborates effectively across departments.
• Relationship Building: Maintains respectful, professional, and productive working relationships.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience: Bachelor's degree (B. A. or B.S.) from four-year college or university or at least 5 years of related experience or training. Prefer at least three years related experience in the construction industry; or equivalent combination of education and experience.
• Language Ability: ability to communicate persuasively and professionally with internal staff and management team.
• Reasoning Ability: ability to define problems briefly and succinctly, collect data, establish facts, and draw valid conclusions; ability to interpret a wide variety of information.
• Computer Skills: to perform this job successfully, an individual should have knowledge of and experience with internet research, advanced abilities in Microsoft Office software including Outlook, Word, Excel, PowerPoint and Adobe Pro. Vista and Smart Sheets knowledge preferred but not required.
• Physical Presence: Regular and predictable physical presence in the Kerner office is an essential qualification for this position due to the importance of the team-related aspects of the essential duties, the aggressive timeframes under which the employee will operate, and the need for face-to-face interaction with employees in various departments in order to properly perform job-related functions.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion.
• Some travel will be required. Attendance of local small business events as deemed beneficial to outreach and project goals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand and walk.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Salary: $70,000 - $90,000 per year

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS AND EMPLOYEES

The Dutra Group and its affiliates and subsidiaries ("Dutra," "we," "us," and "our") adopts this Privacy Notice ("Notice") pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, the "CCPA"). This Notice explains our online and offline practices regarding the collection, use, and disclosure of "personal information" of job applicants and employees who reside in California. Please read this Notice carefully so you understand our practices regarding your information.

For more information about the types of information we collect and use in connection with your general access and use of our website, please review our general Privacy Policy for Dutra's Website found here:


How Dutra Collects Your Information

• Website Visitors: Dutra collects personal information from visitors to our website when voluntarily provided. For instance, we collect personal information when someone contacts us through our contact form.
• Website Navigational Information: As you navigate the Website, Dutra may gather information through common tools like cookies, which are small data files stored on your computer. This may include standard browser information, IP addresses, and your actions on the Website (e.g., pages viewed, links clicked). Cookies are used for administrative purposes, such as storing preferences. Cookies do not contain information allowing direct contact and can be managed via your browser settings.
• Job Applications: Dutra uses Paycor, a third-party HR service provider, to manage our job application process. When you apply for a position with Dutra through our Website, you will be directed to a Paycor-hosted application portal. All personal information submitted during the job application process is collected and stored by Paycor. Dutra does not control or direct how Paycor stores or uses any personal information submitted through this application portal. As Paycor manages the collection and processing of your personal information during the job application process, we strongly encourage you to review Paycor's Privacy Policy. You can access Paycor's Privacy Policy at:
• Third Parties: Your current, prospective, or former employer or a similarly affiliated entity may provide personal information to Dutra to facilitate the processing of hiring, benefits management, payroll services, tax compliance, scheduling and timekeeping, onboarding, data analytics, or other related human resources-related services.

Information Dutra Collects and the Purpose of Use

• Identifiers. Examples include: real name, alias, postal address, Internet Protocol address, email address, account name, social security number, driver's license number, passport number, or other similar identifier necessary to make employment decisions and manage employment relationships.
• Sensitive Personal Information. Examples include: a social security number, driver's license information, state identification card, passport information, or racial or ethnic origin.
• Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). Examples include: name, signature, Social Security number, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, medical information, or other information necessary to provide health insurance and other benefits, including dependents, and emergency contact information.
• Geolocation data. Examples include: physical location or movement of certain equipment in possession of our employees.
• Legally protected classification characteristics under California or federal law. Examples may include: age, race, color, national origin, citizenship, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), veteran or military status.
• Internet or other similar network activity. Examples include: cookies and IP addresses.
• Sensory data: Examples include: voicemails.
• Professional or employment-related information. Examples may include: Information regarding prior job experience, positions held, names of prior supervisors.
• Non-public education information. Examples include: Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.

No Sale of Personal Information

Dutra does not sell your personal information or your sensitive personal information, nor do we share it with third parties for cross-context behavioral advertising.

Use and Disclosure of Personal Information

We collect and use your personal information for the following business purposes, consistent with and only as permitted by applicable law:

• To consider job applicants for current and potential future employment opportunities and assess their skills, qualifications, and interests against our career opportunities.
• To schedule job applicants for interviews and communicate with them about their application and employment opportunities.
• To evaluate a job applicant's employment application, corroborating the information contained in the application and any supporting documents, and (where applicable) conducting employment related screening and background checks.
• To manage the employment relationship with Dutra, facilitate employment administration, processing, and maintenance, such as providing benefits to employees and their beneficiaries, processing payroll, and general office administration.
• To manage the employment relationship with Dutra and facilitate a safe work environment.
• To facilitate IT and equipment safety, functionality, and maintenance.
• To comply with local, state, and federal laws and regulations.
• For any other purposes that we disclose to you at the time of collection.

Pursuant to this Notice, Dutra may disclose some of the personal information to a third-party vendor as necessary for our hiring practices. For example, such vendors could include the agencies we use to conduct pre-employment screening (such as background checks) and conduct drug testing.

Dutra may use or disclose information provided if required by law, to protect its rights, comply with legal processes, comply with government authorities, or safeguard users, employees, or the public.

Except as described in this Privacy Policy, we do not share your personal information with unknown or unaffiliated third parties, nor cross-reference your personal information for cross-context behavioral advertising. Unless otherwise stated in this Privacy Policy, Dutra will not share, sell, rent, or trade your information without prior consent.

Retention of Your Personal Information

Dutra will retain your personal information for the time period reasonably necessary to achieve the purposes described in this Notice, or any other notice provided at the time of collection, taking into account applicable statutes of limitation and records retention requirements under applicable law. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you, (ii) as required by a legal obligation to which we are subject, and (iii) as necessary to resolve any disputes or enforce our legal agreements with you.

Our Commitment Not to Discriminate

Dutra will not discriminate or retaliate against a job applicant for exercising their rights under the CCPA, including by denying you benefits or services that we make available, charging you different prices or rates for services or benefits, providing a different level or quality of services or benefits, or suggesting that you may receive a different price or level of quality of services or benefits.

Your Rights Under CCPA

California residents have the following rights under the California Consumer Privacy Act ("CCPA") and Consumer Privacy Rights Act ("CPRA") with regard to their personal data:

1. Right to know which personal information is collected and processed;
2. Right to delete their personal information;
3. Right to opt-out of the sale of personal information to third parties;
4. Right to opt-out of the sharing of personal information with third parties;
5. Right to limit use or disclosure of personal information with third parties;
6. Right to non-retaliation for exercising any of the rights concerning personal data;
7. Right to data portability; and
8. Right to correct any inaccurate personal information.

Exercising Your Rights

To exercise the rights described above, you must submit a verifiable consumer request to us by calling call the Dutra's hotline at View phone number on click.appcast.io or visit thedutragroupdsr.ethicspoint.com.

Please be aware that the CCPA provides certain limitations and exceptions to the foregoing rights.

Pay Transparency Nondiscrimination Provision

Pursuant to 41 CFR 60-1.35(c), as a federal contractor, Dutra shares the following provision with all job applicants and employees:


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Changes to Notice

Dutra continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. Accordingly, Dutra may update this Notice from time to time. Please review our Privacy Policy periodically for updates.

Contact Information

Reasonable accommodation requests for job applicants can be made at View email address on click.appcast.io

To exercise the rights described in CCPA above, you must submit a verifiable consumer request to us by calling call the Dutra's hotline at View phone number on click.appcast.io or visit thedutragroupdsr.ethicspoint.com.

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