Executive Assistant

The Executive Assistant provides a variety of administrative and technical assistance to the CIO and Head of Acquisitions as well as assist the Acquisitions team members and colleagues with various requests, inquiries, or problems. They will help promote Jamestown’s culture and serve as a liaison between the corporate headquarters and other Jamestown offices and third parties on various initiatives. Qualifications Required Five or more years of progressively responsible administrative support experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Previous experience using Concur or similar travel and expense software is a plus. Essential Job Functions Ensure effective and timely communication, both orally and in writing. Handle multiple tasks simultaneously while maintaining confidentiality at all levels. Collaborate effectively with others in a team‑oriented environment. Effectively work under pressure while maintaining attention to detail. Coordinate travel arrangements and manage expense reports. Use Outlook to schedule internal and external meetings for executives. Coordinate logistics for meetings and events; preparing and printing materials; scheduling; arrange catering and set up; and assisting with audiovisual equipment. Provide high level administrative support by conducting research, preparing reports, proactively managing executives’ calendars, and arranging conference calls. Format and type letters, memos, forms, labels, agendas, notices, reports, or other correspondence and proofs correspondence and related documents of staff. Respond to questions, requests, or problems or directs to appropriate person/department in a timely manner. Perform administrative support functions, including able to pdf documents, split and rename pdf files; compiling documents and obtaining signatures; maintaining various filing systems; notarizing documents; processing invoices in Nexus and completing related functions. This position requires in‑person attendance five days a week. Knowledge, Skills, & Abilities Motivated self‑starter with the ability to independently manage tasks. Adept at multitasking and meeting deadlines in a fast‑paced environment. Proficient in taking thorough notes and utilizing past training experiences. Proactive with a strong ability to anticipate needs. Exhibits responsibility, politeness, and respectfulness in every interaction. Detail‑oriented with strong workload management and organizational skills. Excellent English language skills including spelling, grammar, punctuation, and vocabulary. Efficient in using computer applications and hardware vital for job functions. Strong interpersonal skills with the ability to foster teamwork. Accuracy in proofreading and editing documents. Proficient at preparing clear and concise reports and other written materials. Meeting management experience. Benefits 17 days of PTO, 2 floating holidays, and 12 company holidays Company‑paid employee medical, dental, vision, life insurance, and disability insurance Pet insurance HSA with employer contribution 6% 401(k) match Company‑paid gym memberships Wellness challenges and 5k/10k incentives Office snack bars Enhanced EAP service #J-18808-Ljbffr Jamestown