Budget Coordinator - Columbus, OH

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

Budget Coordinator – Internal Agency (Nutrition Division)

Working at Abbott

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, and Glucerna® – to help them get the nutrients they need to live their healthiest lives.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will also have access to:

• Training and career development , with onboarding programs for new employees and tuition assistance.

• Financial security through competitive compensation, incentives, and retirement plans.

• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs, Medical Benefits start day 1.

• Vacation – 3 weeks accrued vacation (1st yr. is prorated) + vacation buy program + 5 personal days + 10 paid holidays.

• 401(k) retirement savings with a generous company match of 5%.

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

• The stability of a company with a record of strong financial performance and history of being actively involved in local communities.

About The Position

The internal agency Budget Coordinator is responsible for the following:

Budget & Vendor Administration for Internal Agency:

• Ariba System Subject Matter Expert :
  • Submit High Touch Sourcing Requests and Non-Catalog Requests within Ariba system for PO and Non-PO requests for CDS Internal Agency, CRM Ops, and ANHI HCPs & HCOs.
  • Manage accounts receivable and payable in Abbott’s central system. 
  • Proactively review electronically submitted invoices for accuracy and compliance with Abbott’s billing guidelines and take appropriate action.
  • Adheres to defined invoice review and approval processes and maintains tracking documentation for all invoice related processes.
  • Process miscellaneous Service Now Requests (SNOW) for new vendors, or updating existing vendors, and checking vendors status (qualified and/or registered), in Ariba (iBuy).
• Manage legacy Symphony (SRM) system for invoice processing requests for CDS Internal Agency, CRM Operations, and ANHI teams. Assist with invoice payment status using Symphony End User Portal (BOBJ)

• Manage Daily Coupon Invoices

• Reconcile daily coupon vendor invoices, ensuring accuracy, completeness, and alignment with approved budgets and contracts
• Investigate and resolve invoice discrepancies in a timely manner, partnering with vendors and internal teams as needed
• Maintain organized records of invoice activity and provide regular updates on spend tracking and variance

• Reconcile Monthly Credit Card charges : Prepare, track, and assemble receipts, purchase orders, expense reports, invoices, refunds, and other accounting tasks. Track incoming charges in the appropriate database and submit expenses in our project management system to be charged back to Brands. 
• Reconcile PO B udgets

• Alert PO owner when a POCN is needed for invoices to be paid 
• Alert PO owner when a PO balance is low 

• Vendor Validation, Set-Up, & Tracking : Validate vendor information (addresses, banking, etc) leveraging Master Data Governance, completes accurate and timely vendor set-ups and updates. Maintain calendar of vendor contracts and renewal dates. Work with contract business owner to ensure renewal Order Forms are completed in a timely manner.
  • Stakeholder Management : Takes initiative to identify and escalate issues to agency’s head of operations and agency director, as appropriate, and collaborates with team members to develop issue resolution processes. Provides timely and accurate support to Agency Director’s billing and invoice inquiries.
  • Cross-Functional Collaboration: Works closely with Finance and Accounts Payable to ensure timely and accurate invoice processing. Contributes to month-end and year-end accrual activities, including reconciliation of rejected invoices.

Internal Agency Support for New Hires

• Onboarding and Maintenance : Manage and track requests for System Access & Equipment, distribute onboarding information, coordinate start date, computer set up, and new hire tour through calendar invites 

• Contingent Worker database management & time tracking : Add new hires to employee time tracking database and ensure hours match between employee billable time in Wrike and time billed to employer.

• Exception Requests : Responsible for database access requests and database management of system exceptions.
• Distribution List Maintenance : Leverage Identity IQ to add/delete employees to various distribution lists. Also responsible for creating new distribution lists.

Agency Administrative Support (<10%):

• Abbott Café – order food/snacks/drinks, for meetings as needed.
• PaperWorks (Staples) – Ariba Database for ordering office supplies as needed. 
• Sponsored Travel: Assist non-Abbott employees with travel reservations with CWT Travel Agency
• Work Order Submissions via Franklin County Facilities Maintenance Portal (Maximo) –for miscellaneous maintenance issues, including housekeeping requests; Meeting Room set-up, etc.
• Submit badge access requests for outside vendors for meetings at Ross Park or Easton Square locations.

QUALIFICATIONS

• 2+ years of budget and invoicing experience
• Experience with SAP and Ariba Systems
• Consistent and strong attention to detail, good judgement, solid time management and organizational skills
• Demonstrated initiative, problem-solving skills, and critical-thinking skills
• Ability to effectively manage multiple priorities.
• Ability to work independently and in groups
• Ability and aptitude to use various types of databases and other computer software
• Proficiency with Microsoft Office applications
• Excellent written and oral communication skills

The base pay for this position is $19.05 – $38.15 per hour. In specific locations, the pay range may vary from the range posted.