Office Manager

Job Description
Office Manager Job Description

About Us

At edgefi, we deliver exceptional managed IT and cybersecurity services to businesses. We're a team that values innovation, accountability, and creating meaningful impact for our clients.

We're looking for a highly organized, proactive Office Manager to join our growing company. This role is central to the smooth operation of our business - handling administrative, financial, and procurement responsibilities that support our technical and leadership teams.

Position Overview

The Office Manager is responsible for keeping the business running efficiently day-to-day through expert handling of administrative tasks, scheduling, vendor coordination, procurement, and finance/HR support.

You'll work closely with leadership to ensure that our internal operations are as strong as our client delivery. This role is ideal for someone who thrives on and loves improving processes and enjoys supporting a team in a fast-paced environment.

Key Responsibilities

Administrative & Operations

• Manage company calendars, meetings, and event coordination.
• Support leadership with scheduling, logistics, and communications.
• Organize internal events, company meetings, and travel arrangements.
• Act as the point of contact for daily office operations.

Finance & HR Support

• Generate and send client invoices; track late payments.
• Manage expense tracking, vendor payments, and financial documentation.
• Assist with employee onboarding (accounts, paperwork, insurance, scheduling, and coordination).
• Maintain employee records and internal HR documentation.

Procurement & Vendor Coordination

• Coordinate vendor orders for hardware, software, and renewals.
• Track orders, deliveries, and renewals to keep services running smoothly.
• Maintain vendor relationships and documentation.
• Collaborate with leadership on cost comparisons and purchasing decisions.

Process & Systems Support

• Update and maintain data in PSA, CRM, and accounting platforms.
• Support operational reporting and administrative follow-up.
• Identify opportunities to improve and streamline administrative processes.

Why Join edgefi

This is your chance to play a key role in a growing MSP, where your work directly impacts our team's ability to deliver exceptional service to clients. You'll have room to grow professionally, build new skills, and contribute to a company that values operational excellence as much as technical expertise.

How to Apply

If you're a detail-oriented, resourceful multitasker who enjoys making operations run smoothly, we'd love to hear from you.

Send your resume and a short note about why this role excites you.

Requirements

Requirements & Qualifications

• 2+ years of experience in office administration, operations, or related roles.
• Excellent organizational and communication skills.
• Comfortable working in or learning PSA and accounting tools (e.g., ConnectWise Manage, Autotask PSA, QuickBooks Online).
• Ability to manage multiple priorities in a fast-moving environment.
• Trustworthy with sensitive financial and employee information.
• Proficiency with Microsoft 365 or Google Workspace.
• Experience in the IT or MSP space is a plus, but not required.
• Local to Vancouver, WA.

Benefits

Benefits & Compensation

• $55,000 - $65,000 annual base salary (DOE)
• Competitive salary and benefits package.
• Opportunities for growth, professional development, and certification.
• $5000 budget per employee for training and development per year.
• Collaborative and inclusive team environment.
• 100% health care coverage paid by edgefi for employees.
• 401K Matching, up to 4%
• Opportunities to take courses to advance certifications, paid for by edgefi.
• Fun working environment and supportive culture.
• Coffee and snacks provided in the office
• 2 weeks paid vacation + paid holidays + paid sick time, increased by number of years worked
• In-person position