Project Scheduler

Project Scheduler

Mesa Associates, Inc. is seeking a Project Scheduler that will work closely with project managers, engineers, and client stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a key role in developing, maintaining, and communicating project schedules to ensure accuracy, transparency, and alignment between Mesa's clients and their stakeholders.

This position is not eligible for recruiting or sourcing by outside parties.

Disclaimer: Be cautious and only respond to emails from our "mesainc.com" domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

We've got the power to energize your career and spark YOUR Work/Life Balance through professional development and exceptional benefits. Don't delay—plug in today for an inclusive, meaningful career in power, distribution, transmission, engineering, design, technology, or innovation at Mesa Associates, Inc.

Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.

We are looking for a Project Scheduler who will:

• Develop, maintain, and monitor project schedules in Microsoft Project and/or Primavera P6 in accordance with client requirements and internal Mesa standards.
• Conduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.
• Update project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.
• Generate and present weekly "lookahead" reports summarizing progress, upcoming tasks, and schedule performance.
• Coordinate with stakeholders to assess schedule impacts and resource needs.
• Track new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.
• Facilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.
• Support project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks
• Prepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.
• Maintain documentation for baseline schedules, revisions, and change approvals.
• Promote consistency in scheduling practices and contribute to process improvement initiatives.
• Demonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.

What You'll Earn:

• Paid Time Off
• Holiday Pay – 10 Days Annually
• Group Medical/Dental Insurance
• Life Insurance (Company Paid)
• Disability Insurance (Company Paid)
• 401(K) Retirement Savings plan
• 401(K) Matching Contribution
• Section 125/Cafeteria Plan
• Long Term Care Insurance
• Tuition Reimbursement
• Fitness Center Reimbursement
• Annual Performance Bonus
• 9/80 Work Schedule Option
• FSA and HSA Options

We are looking for a Project Scheduler with:

• Competent in Microsoft Project and/or Primavera P6
• Familiarity with power utility generation, substation, communication and line design projects and related engineering lifecycles is preferred.
• Understanding of project controls, scheduling, prioritizing and critical path method (CPM).
• Excellent communication and interpersonal skills for collaboration with engineers, project managers, and clients.
• Strong analytical and organizational skills to manage multiple priorities and team action items both internal and external efficiently.
• Advanced proficiency in Microsoft Excel for data analysis and reporting.
• Ability to interpret and apply written schedule criteria from utility clients in comparison with scope of work documents.
• Willingness to travel for client site visits, meetings, and conferences as required.

Preferred Skills:

• Some Knowledge in Engineering
• Intermediate in Accounting
• Advanced in Scheduling
• Advanced in Primavera

Required Behaviors:

• Leader: Inspires teammates to follow them
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Thought Provoking: Capable of making others think deeply on a subject
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Required Motivations:

• Peer Recognition: Inspired to perform well by the praise of coworkers
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Preferred Motivations:

• Goal Completion: Inspired to perform well by the completion of tasks
• Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business

Preferred Education:

• Associates or better in Accounting or related field.
• Bachelors or better.
• Bachelors or better in Business Administration or related field.

Required Experience:

• 2 years: Experience with reporting project status to customer.
• 4 years: Experience with manipulation and monitoring of project schedules.

Preferred Licenses & Certifications:

• Project Mgmt Prof (PMP)
• Primavera (P6)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.