Senior Administrative Assistant (Emergency Management)

Senior Administrative Assistant

The City of Moreno Valley is seeking a highly skilled, analytical professional to serve as the Senior Administrative Assistant for the Office of Emergency Management. This individual will support police and fire services, directly impacting the safety and well-being of our community. Join a dedicated team focused on excellence. Applications will be accepted until the first 75 are received or until Thursday, July 2, 2026, whichever comes first. A 2% base salary increase is scheduled to take effect in the first full pay period beginning after July 1, 2026.

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting critical public safety operations? The Emergency Management Division is seeking an experienced Senior Administrative Assistant to provide advanced administrative and operational support to emergency preparedness, response, recovery, and mitigation programs. In this key role, you will serve as a trusted partner to division leadership, coordinating schedules, meetings, training programs, and special projects while managing complex records, reports, budgets, purchasing activities, and confidential information. You will create and maintain databases, prepare technical documents and correspondence, track program activities, and support the daily operations that help ensure organizational readiness during emergencies and disasters.

Our ideal candidate is a proactive problem-solver with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision. Strong proficiency in Microsoft Office applications, electronic records systems, virtual meeting platforms, and data management tools is essential. Success in this position requires professionalism, sound judgment, adaptability, and a commitment to providing outstanding customer service while collaborating with City staff, partner agencies, vendors, and the public. They have prior knowledge or experience in emergency management, dispatch, or a closely related field, or have supported professionals in those roles. They would also bring at least four (4) years of experience working for a local government entity in California, demonstrating familiarity with public sector operations, policies, and procedures.

This is an excellent opportunity for an administrative professional who enjoys meaningful work, takes initiative, and wants to contribute to the community's safety and resilience through a vital emergency management program.

Core Administrative Skills

• Calendar and schedule management
• Meeting coordination and minute/notetaking
• Records management and filing systems
• Data entry and database maintenance
• Document preparation and proofreading
• Supply and inventory ordering, processing, purchase order entry, tracking, etc.
• Customer service and front-desk support

Organizational Skills

• Time management
• Prioritization and multitasking
• Attention to detail
• Deadline management
• Workflow organization

Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Virtual meeting platforms (Zoom, Teams, Webex)
• Electronic records management systems
• Data reporting and spreadsheet analysis
• Document management software (SharePoint, etc.)

Problem-Solving Skills

• Critical thinking
• Process and workflow evaluation
• Adaptability and flexibility

Professional Attributes

• Reliability and dependability
• Initiative
• Professionalism
• Positive attitude
• Teamwork and collaboration
• Willingness to learn

A typical way of obtaining the knowledge, skills, and abilities outlined above is graduation from high school or G.E.D. equivalent; and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience. A valid California Driver's License and continuous eligibility for coverage under the City's vehicle insurance is required. Previous experience working for a local government entity in California or in emergency management is highly desirable.

Senior Administrative Assistants support Division Manager level staff and perform a variety of difficult, specialized administrative support functions that require a thorough knowledge of the terminology, procedures and practices for their functional areas, with a significant degree of independence and accountability for results. Incumbents may also provide secretarial services to managers and/or supervisors and train and provide work guidance to other clerical employees. Senior Administrative Assistant is distinguished from Administrative Assistant in that incumbents in the former class have responsibility for greater diversity of difficult and specialized assignments and entails one or more of the following: work that requires more extensive knowledge of the department's technical functions, including terminology, policies, practices and procedures and their application in completing, monitoring and managing the unit's work processes; sophisticated mastery of computer software to design, set up and produce such complex documents as spreadsheets and databases involving data interpretation and manipulation; greater accountability for independently producing technical work products and results; and greater responsibility for managing resources to meet deadlines and complete assignments.

The City of Moreno Valley prides itself on delivering quality service to our residents and businesses efficiently and effectively through Collaboration, Innovation, Customer Service, and Human-Centric Design. Strategically located in Southern California's Inland Empire, Moreno Valley is the second-largest city in Riverside County and is close to major hubs such as Los Angeles, Orange County, and San Diego. This spacious, thriving, and diverse City has a population of over 200,000 residents and offers a variety of business opportunities.

The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Recruitment Process: Human Resources (HR) reviews all application materials to determine whether candidates meet the established minimum and preferred qualifications after the position closes. Those who qualify will be advanced to the next stage of the recruitment process. All applicants will receive email notifications regarding their status. Application Screening Applications and supplemental materials will be reviewed to identify candidates whose qualifications best align with the position's essential requirements. Only those applicants who meet the criteria outlined in the job bulletin will advance to the next phase of the selection process.

Video Appraisal Interview Applicants may complete a self-guided video interview by recording responses to a series of structured questions. These questions are designed to assess each candidate's qualifications and suitability for the position. There is no live interviewer or proctor; candidates will record their answers independently and submit the videos for evaluation. Technical Interview: Selected applicants will be invited to participate in a structured technical interview designed to evaluate job-related knowledge, problem-solving abilities, and proficiency in key competencies required for the position. Candidates will respond to a series of standardized questions, and their performance will be assessed using predetermined evaluation criteria to ensure a fair and consistent appraisal process. Eligible List: Once the appraisal is complete, HR will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

The City of Moreno Valley is an Equal Employment Opportunity Employer. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. As part of this commitment, the City of Moreno Valley will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodations are needed to participate in the interview process, please contact Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io.