Litigation Client Service Specialist (Legal Administrative Assistant)

Litigation Client Service Specialist (Legal Administrative Assistant) Posted on June 17, 2026 Office Location: West Palm Beach, FL 777 S Flagler Dr, West Palm Beach, FL 33401, USA. Description As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex administrative assistance using specialized knowledge of the assigned practice area(s). The CSS works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients. Key Responsibilities Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed. Work closely with attorneys and clients to ensure seamless transfer of information. Facilitate the management of client-specific data to enhance the overall approach to dedicated interactions. Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work. Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding the same. Prepare legal documents, memoranda, and correspondence from draft or dictated text. Create, edit, format, and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail. Assist multiple attorneys as primary assignment and provide additional support, back‑up, and PTO coverage for the CSS assigned to the team. Transmit legal documents, memoranda, and correspondence to clients, witnesses, and court officials by electronic filing, fax, email, mail, and/or messenger. Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflict submissions; closing matters; and creating and maintaining client case files using appropriate recordkeeping software. Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines. Collaboration and Teamwork Work proactively with Legal Team Assistants to accomplish tasks. Collaborate with resources, including Attorney Resource Center, as appropriate to complete projects and tasks. Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality. Additional Functions Other related duties, as assigned. Qualifications Education: Associate’s Degree preferred; Bachelor’s Degree a plus; applicable work experience may be considered in lieu of a degree. Experience: Minimum of five (5) years related experience at a law firm or legal or corporate department required; strong experience in Florida local and state electronic court filing procedures required. Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Working knowledge of Florida state and local court filing procedures and federal court rules. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently. Excellent verbal and written communication skills. High level of inter‑personal skills required to handle sensitive and confidential situations. Position requires a highly professional demeanor and appearance including possessing poise, tact and diplomacy. Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts. Proven proficiency using legal terminology and experience working in related practice area(s). Experience with court/administrative related agency filings and meeting related deadlines. Possess a high level of proficiency using a variety of office equipment including personal computer, telephone, transcription equipment, printer and copier. Keyboarding skills of 60 wpm or higher required. Must have intermediate-level working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint. Work Environment & Physical Demands This job operates in a clerical, office setting. The role routinely uses standard office equipment including computers, telephones, printers, and copiers. Physical Requirements Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds. Disclaimer Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future. Employment Information This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position. #J-18808-Ljbffr Fox Rothschild