Training & Development Coordinator - Hybrid in Nashville TN

Vanderbilt University Medical Center

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Job Summary

Supports the execution of learning and engagement programs with occasional guidance. Responsible for the administration of learning programs including, but not limited to, maintaining course schedules and learning content in the Learning Management System as well as managing learning resources such as classroom, equipment, and learning materials as needed. Uses effective customer service, communication and project management skills to ensure that learning programs are delivered and accessible to learners. Manages course enrollments and surveys as well as generates reports to assess learning impact results. Hours: Monday - Friday, 8:00am - 5:00pm CST

Preferred Skills & Experience

• Strong customer service and interpersonal skills
• High attention to detail with a focus on accuracy
• Quick learner with the ability to adapt to new systems and processes
• Technologically proficient; comfortable with various digital tools and platforms
• Experience managing correspondence and communications effectively
• Proven ability to multitask and prioritize in a fast-paced environment
• Project management experience, including managing multiple initiatives simultaneously
• Experience facilitating new hire orientation and onboarding programs
• Minimum of 2+ years of experience working within a Learning Management System (LMS)
• Prior experience in a healthcare environment preferred
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• Strong active listening and communication skills
• Ability to manage multiple projects concurrently, with seamless transitions between tasks while maintaining organization and focus

Key Responsibilities

• Maintains learning management system data including course and session creation for ILCs and course creation and maintenance for eLearning
• Organizes and manages resources such as classrooms, equipment, and instructors to develop course schedule to meet the goals and evolving demands of the institution
• Monitors course registrations, identifies need for course expansion if demand is greater than expected, and modifies schedule of courses to accommodate.
• Maintains resource accessibility on all platforms including, but not limited to, the LMS and applicable websites.
• Serves as point of contact to conduct needs analysis with customers to determine roles and required or recommended training to meet the business need
• Creates and maintains surveys and follow-up evaluations for programs that help gather critical feedback for process improvement and optimal outcomes.
• Creates reports and analytics on learning data for department use.
• Provides ongoing customer support through email, phone, and help ticket communications
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Customer Service (Intermediate): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• Communication (Intermediate): Clearly, effectively, and respectfully communicates to employees or customers.
• Project Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
• Training Needs Analysis (Novice): A process of collecting information about a proposed learning program. A needs analysis addresses the following issues: restating the request, stating the business need, identifying the performance gap, conducting a task analysis, describing the learners, describing the learning environment, and identifying the project constraints.
• Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Adult Learning Theory (Novice): Knowledge of the principles and practices of providing instruction to the adult learner. Able to focus adult learning goals and the ability to direct their own learning.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level: Less than 1 year

Education: Bachelor's (Required)

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.