Administrative Assistant to Executive Director of HR & Operations

Administrative Assistant To Executive Director Of Hr & Operations

The Binghamton City School District is seeking candidates to fill the Administrative Assistant to Executive Director of HR & Operations position for the 2026–2027 school year, with an immediate effective start date of July 1, 2026.

This is a 12-month non-representative position, 8 hours per day/260 days per year.

Distinguishing Features of the Class: This is an administrative and public-facing position involving responsibility for conserving an administrator's time for planning, policymaking, and coordinating the activities of a major department or agency. The work involves independently handling correspondence and public contacts, collecting, analyzing, and processing information and data, and coordinating special assigned projects as directed. Work is performed in accordance with the policies and objectives outlined by the department head, with broad latitude to exercise independent judgment in applying policy to specific cases. Supervision may be exercised over other staff members in carrying out special project assignments. Does related work as required.

Typical Work Activities:

• Assists the department head or administrator in matters related to administration, budget, and office procedures.
• Plans, coordinates, and oversees special projects and explains project information to staff.
• Assists in the preparation of required reports and in collecting a variety of financial and statistical data.
• Conducts surveys to obtain information on citizen needs and opinions.
• Responds to complaints from various sources and follows up on their resolution.
• Answers information requests from other agencies and the public.
• Explains department and agency functions and activities at meetings with civic groups and community organizations.
• Coordinates the use of public facilities for community functions and meetings.

Full Performance Knowledge, Skills, Abilities, and Personal Characteristics:

• Good knowledge of general office administration, procedures, and practices.
• Good knowledge of business arithmetic and English.
• Working knowledge of modern practices and principles of office management.
• Budget control and public relations.
• Working knowledge of the basic functions of municipal government.
• Ability to become readily familiar with specific laws, rules, regulations, and policies.
• Ability to handle administrative details, correspondence, and public contracts.
• Ability to collect, analyze, and summarize organizational data and information.
• Ability to present data, reports, and recommendations clearly and concisely in written and oral form.
• Ability to work effectively with others.
• Good judgment in solving administrative and clerical problems.
• Initiative and resourcefulness, dependability, and courtesy.
• Ability to operate a personal computer and utilize common office software programs, including word processing, spreadsheets, and databases at an acceptable rate of accuracy and speed.
• Physical condition commensurate with the demands of the position.