Data Entry Specialist

Data Entry/ Administrative Support

We are seeking a detail-oriented Data Entry & Administrative Support Specialist to support our project, engineering, and operations teams. This individual will be responsible for maintaining accurate records, processing data, assisting with reporting, and providing general administrative support to ensure efficient day-to-day operations.

Responsibilities:

• Enter and maintain project, customer, vendor, and operational data with a high level of accuracy.
• Review documents for completeness and accuracy before data entry.
• Assist with project documentation, job tracking, and file management.
• Generate reports and update databases as requested by management.
• Support scheduling, email correspondence, and administrative tasks.
• Maintain electronic and paper filing systems.
• Coordinate with field personnel, project managers, and office staff to obtain required information.
• Assist with purchase orders, invoices, and document control.
• Perform general office support duties and special projects as assigned.

Essential Skills:

• Ability to be proactive and work independently while supporting team objectives.
• Effective oral and written communication skills for interacting with customers and internal teams.
• Demonstrated professionalism in the workplace, including tact, courtesy, and discretion when working with clients and staff.
• Proficiency in data entry and handling project-related information across various systems.
• Ability to prioritize tasks and manage time effectively in a fast-paced setting.

Additional Skills & Qualifications:

• Proficiency with Microsoft applications (such as Excel, Word, and Outlook) for documentation and reporting.
• Comfort working with server-based file systems for document storage and retrieval.
• Experience with filing and maintaining both electronic and hard copy project records.
• Strong customer service orientation when communicating with clients and field teams.

Why Work Here?

Join a team that values professionalism, accuracy, and collaboration, where your ability to stay organized and communicate clearly directly supports successful project outcomes. You will work in an environment that encourages proactive problem-solving, independent ownership of tasks, and close cooperation with both office and field teams. This role offers the opportunity to build expertise in project coordination and data management across widely used industry tools while contributing to a culture that respects your time, attention to detail, and commitment to quality.

Work Environment:

This role follows an early daytime schedule with a typical start time between 7:00 and 7:30 a.m. and a 30-minute lunch break. You will work in an office-based environment closely connected to construction and field operations, regularly using tools such as Smartsheet, Sage, Microsoft applications, and server-based file systems. The setting emphasizes organized documentation, accurate data entry, and frequent communication with field crews and office staff, providing a structured and detail-oriented workday.

Job Type & Location:

This is a Contract to Hire position based out of Downey, CA.

Pay and Benefits:

The pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Downey, CA.

Application Deadline:

This position is anticipated to close on Sep 30, 2026.