Proposal Writer

Proposal Writer

We are seeking a detail-oriented Proposal Writer to join our team to support proposal development. This role requires a skilled communicator who can work independently, think critically, and contribute quality written content in a fast-paced environment. The qualified candidate will be required to support proposal development in either an in-office or virtual environment, including regular use of video conferencing (camera-on when required) and maintaining close, proactive communication with team members through digital collaboration tools (e.g., Microsoft Teams, SharePoint, email, phone).

Key Responsibilities:

• Write and edit proposal content with attention to technical accuracy and persuasive messaging, including RFPs, RFIs, white papers, and other proposal-related documents as required
• Write and edit to evaluation criteria (Section M) and customer priorities/hot buttons, ensuring messaging aligns to stated assessment factors
• Assist in developing past performance narratives, resumes, and management volume content
• Assist the orals coach in oral proposal preparation (script development, speaker notes)
• Apply and enforce proposal style guides and templates (voice/tone, terminology, acronyms, and formatting standards) for consistency across contributors
• Format proposal documents to ensure professional presentation and compliance with submission requirements
• Maintain disciplined version control and configuration management practices (file naming, check-in/check-out, controlled drafts) to reduce production risk and rework
• Contribute to the proposal library and reusable content repository
• Support the Proposal Manager with coordination tasks, such as meeting invites and data call tracking throughout the proposal lifecycle
• Review and refine proposal materials to ensure clarity, consistency, and alignment with customer requirements
• Collaborate with capture managers, subject matter experts (SME), program managers, and business line leads to ensure accuracy of the technical response
• Participate in and support color team reviews (e.g., Pink/Red/Gold), including incorporation of reviewer comments, adjudication support, and action-item tracking to improve proposal quality and compliance
• Leverage AI tools to enhance proposal quality and efficiency
• Identify and mitigate potential risks associated with the proposal and tracked opportunities

Qualifications

• Bachelor's degree in English, Communications, Business, or a related field
• 2+ years of experience in proposal or technical writing
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
• Experience with proposal tracking and SharePoint workflows
• Familiarity with compliance matrix development and use in developing compliant content
• CUI (Controlled Unclassified Information) awareness
• Strong critical thinking skills with ability to work independently toward task completion
• Excellent writing, editing, and proofreading abilities
• Ability to work with SMEs and translate technical input into clear, customer-focused proposal narrative
• Strong organizational skills
• Willingness to learn and adopt AI tools for workflow enhancement
• Ability to manage multiple concurrent assignments and meet tight deadlines
• Must be U.S. a Citizen

Preferred Qualifications:

• Familiarity with Shipley or APMP (Association of Proposal Management Professionals) methodologies
• Experience with federal government proposals
• Familiarity with proposal development processes and compliance requirements

Bonus:

Experience with graphic design software, including Adobe Illustrator, InDesign, and Photoshop

Compensation Statement

At Sabre Systems, LLC, compensation is based on factors such as location, qualifications, experience, and contract-specific requirements; however, final compensation will be determined by individual qualifications and applicable contract terms. The general salary range for this position is as follows: $85,000.00 - $110,000.00

Refer & Earn: Employee Referral Bonus Eligibility

• A Level 3 Employee Referral Bonus applies to this requisition for qualifying referrals. At Sabre Systems, we value great talent and encourage our employees to refer exceptional candidates. If you have any questions about the referral policy or this position, please contact the Recruiting team.

Sabre Overview

Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.

With over three decades in business, Sabre Systems, LLC remains committed to our small business values and a people-first philosophy. We foster a welcoming, inclusive culture that values diverse perspectives and encourages open communication. Our collaborative environment supports continuous learning and professional growth at all levels. We prioritize the health, well-being, and success of our employees, offering comprehensive, evolving benefits designed to meet their diverse needs. Join us and be part of a thriving, people-driven culture.

We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

EEO Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor

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