Genoa Area Local Schools - Central Office Secretary

Superintendent Secretary Position

Genoa Area Local Schools is seeking a highly organized, dependable, professional, and service-oriented individual to serve as the Superintendent Secretary. This position plays an important role in the daily operation of the district's Central Office and serves as a primary point of contact for staff, families, students, community members, vendors, and visitors. The successful candidate will demonstrate exceptional organizational skills, strong attention to detail, excellent communication abilities, discretion with confidential information, and the ability to manage multiple responsibilities in a fast-paced educational environment. The Central Office/Superintendent's Secretary is expected to represent Genoa Area Local Schools with professionalism and a commitment to providing outstanding service to the Comet Community.

Key Responsibilities:

• Performs administrative-level secretarial duties that entail a high degree of responsibility, discretion, and confidentiality
• Plans/implements strategies to ensure tasks are completed within required time frames
• Trains/coaches office staff in procedures to accomplish assigned duties effectively
• Keeps administrators aware of work progress and pending deadlines
• Conceptualizes, evaluates, prioritizes and solves complex problems independently
• Follows office protocols
• Monitors record keeping procedures to ensure a consistent standard for the accurate and timely collection, verification, recording, and retention of program data
• Prepares computer documents
• Maintains a systematic filing system that supports the efficient retrieval of records
• Performs back up procedures to safeguard electronic/digital information
• Greets/assists office visitors
• Answers/directs calls
• Takes messages
• Manages calls efficiently
• Ensures that the telephone is not left unattended when temporarily leaving the office
• Prepares letters, memos, notes, emails, etc.
• Maintains calendars/schedules as directed
• Processes incoming, outgoing and interoffice mail and faxes
• Disseminates informational pamphlets/notices and newsletters
• Prepares photocopies
• Fixes minor equipment malfunctions
• Contacts vendors as directed
• Assists committees and helps with special projects/program activities as directed
• Assists with bid package procedures (e.g. notice distribution, receives/safeguards proposals, etc.)
• Obtains vendor price quotes
• Analyzes comparative data
• Prepares requisitions for approval
• Maintains procurement files (e.g. transmittal letters, contracts, confirmations, guarantees etc.)
• Receives deliveries
• Verifies contents with packing lists/purchase orders
• Processes invoices for payment
• Maintains an office ledger to record budget account expenditures
• Prepares recaps
• Organizes/stores supplies
• Maintains an inventory control system
• Reorders supplies as needed
• Documents/maintains asset inventory records
• Tags fixed assets as directed

Exemplify professionalism that advances the district's public image. Maintains open/effective communications. Pursues opportunities to enhance professional performance Takes precautions to ensure safety Performs other specific job-related duties as directed

Wages: Hourly based on years of experience.

Qualifications: High School Diploma. An acceptable score on a pre-employment skill test may be required Advanced administrative support skills substantiated by training and/or relevant work experience. Complies with drug-free workplace rules, board policies and administrative guidelines/procedures. Demonstrates capacity for implementing administrative principles, practices, and procedures. Demonstrates dependability/flexibility. Reacts productively to interruptions/emerging priorities. Demonstrates proficiency in spelling, proofreading and the correct use of grammar. Embodies high ethical standards/integrity. Accepts personal responsibility for decisions/conduct. Interacts comfortably and confidently with the public. Maintains a record free of criminal violations that would prohibit public school employment Meets all mandated health screening requirements.

How to Apply: Interested candidates should submit the following:

• A cover letter
• A current resume.
• Three professional reference letters.
• Completion of the district's employment application (Here - also on school website)
• Submission of essay responses to the following question:
• A Central Office Secretary is often one of the first people a staff member, parent, student, community member, or visitor encounters when interacting with Genoa Area Local Schools. At the same time, the position requires organization, confidentiality, attention to detail, communication, and the ability to manage competing priorities. Describe what you believe makes an exceptional Central Office Secretary and explain how your skills, experiences, and approach to working with others would allow you to be successful in this position.

Please send applications to Cody McPherson at View email address on click.appcast.io. For more information, head to the district website at and search employment. Deadline: September 25, 2026 or until filled Genoa Area Local Schools is an equal opportunity employer.