Procurement Specialist

The Montana Department of Military Affairs (DMA) is seeking a Procurement Specialist to join the Director’s Office. The Director’s Office provides centralized oversight and support for budgeting, fiscal management, payroll, human resources, purchasing, information technology, property control, and policy development. This office also assists in interpreting rules, regulations, and statutes for all departmental programs. This Procurement Specialist position is within the Department of Military Affairs outside of the Department of Administration's centralized procurement structure. While the position functions with a degree of independent authority specific to the Department of Military Affairs, it remains subject to and must comply with all applicable procurement policies, rules, and oversight established by the Department of Administration. Position Overview The Procurement Specialist manages procurement and contract operations for the department, excluding the Construction and Facilities Management Office (CFMO). This position determines and executes proper procurement methods, and issues purchase orders or contracts. Responsible for contract monitoring throughout the life of the contract. Provide technical assistance to contractors and DMA staff, and provide training on procurement policies, laws, and regulations to DMA staff. Essential Functions (Major Duties or Responsibilities) * Manage procurement and contract administration activities, including policy updates, goal setting, and operating procedures. * Procure supplies and services for the Director’s Office and provide procurement support to other divisions as needed. * Plan, organize, and coordinate purchasing operations in accordance with state laws, regulations, and delegated authority. * Administer contracts and purchase orders to ensure compliance and successful project completion. * Coordinate with internal and external stakeholders to ensure understanding of procurement requirements. * Support acquisition of a wide range of goods and services, including facility maintenance agreements, specialized materials, and operational support items. * Maintain accurate records and ensure adherence to timelines and compliance standards. * Asset management, lease management, PCIIS reporting * Credit card (Procards and WEX) management, including approvals in the Travel & Expense system. * W9 and EFT processing * Allocation and payment processing of agency fixed costs Competencies * Ability to establish and maintain effective working relationships with diverse stakeholders. * Strong organizational skills with the ability to manage multiple priorities and deadlines. * Attention to detail and ability to track and manage timelines effectively. * Ability to interpret and apply laws, regulations, policies, and contract requirements. Minimum Qualifications * Associate degree in business administration, public administration, communications, procurement, accounting, finance, or a related field; and * One (1) to two (2) years of procurement or related experience. Equivalent combinations of education and experience will be considered on a case-by-case basis. Preferred Qualifications * Bachelor’s degree in business administration, public administration, communications, procurement, accounting, finance, or a related field. Knowledge, Skills, and Abilities * Knowledge of accounting, bookkeeping, and/or purchasing principles and practices. * Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. * Ability to analyze and interpret contract documents and procurement regulations. Conditions of Employment * Successful completion of a background check is required. Application Requirements / Applicants must submit the following: / * Completed State of Montana application * Resume * Cover letter Title: Procurement Specialist Location: Fort Harrison Requisition ID: 26141696