Senior Administrative Coordinator

The Department of Medicine, Division of Pulmonary and Critical Care Medicine at the University of Virginia School of Medicine seeks candidates for a Senior Administrative Coordinator to work collaboratively as part of an administrative team. The successful candidate will be expected to provide a high level of administrative support including clinical support, QGenda schedule management, and maintenance of curricula vitae, calendar maintenance, recruitment logistics, pre‑and‑post travel coordination, correspondence, and special projects as assigned. Job Duties Manage complex calendars, coordinating with multiple internal and external parties and maintaining ongoing dialogue with faculty members to ensure preferences and needs are met. Schedule, publicize, and assist with preparation related to meetings, including agendas and meeting minutes. Track progress on post‑meeting follow‑up items to ensure completion of assigned participant tasks. Serve as a liaison with internal and external agencies, providing timely response and problem resolution. Coordinate assigned events, including reservation of location and catering. Maintain all career‑related documents for assigned faculty, including presentations, licensures, certifications, and continuing medical education verifications. Facilitate properly formatted and up‑to‑date curricula vitae for assigned faculty. Book and confirm all accommodation and transportation arrangements for faculty travel, including paperwork for pre‑travel approvals and post‑travel reimbursement. Facilitate resolution of all information technology issues. Serve as primary designee and administrator of Division specific QGenda schedules, including approval of vacation requests and scheduling changes. Assist with planning and implementing significant projects assigned by faculty, Division Administrator, or Unit Administrator. Process purchases and expenses for designated faculty, proactively communicating with faculty on sources and uses of funds. Monitor fund balances to ensure adherence to budgets, report on expenditures and projections. Assist with tracking projects, tasks, and documents to ensure accurate completion of projects. Assist with coordination of data for internal and external reports in the Division. Minimum Requirements Education: High School Graduate or equivalent required. Experience: 3+ years relevant experience required. Preferred Qualifications Prior experience with Workday, Qualtrix, and QGenda programs. Experience with calendaring and handling confidential information. Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs. Salary The anticipated hiring range is $26.92/hr – $29.33/hr ($56,000–$61,000/yr.), commensurate with education and experience. Exemption Status This is a non-exempt level, benefited position. Funding Details This is a restricted position, dependent on funding and contingent upon funding availability. Work Arrangement This position is based in Charlottesville, VA, and must be performed fully on‑site. Equal Opportunity Statement The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment. #J-18808-Ljbffr