Office Manager, Part-Time

Office Manager

This position requires prior accounting, bookkeeping, or office management experience. Applicants with strong QuickBooks and Excel experience will excel quickly in this role.

At All-Star Automotive, we fix cars and outdated expectations. We're a growing company that believes strong financial systems are just as important as great customer service.

We're looking for someone who thrives on organization, accuracy, reconciliation, and keeping financial records clean and current. While this role includes administrative responsibilities, the day-to-day focus is heavily centered on accounting, bookkeeping, vendor management, reporting, and financial organization.

What You'll Do

As our Office Manager, you'll serve as the backbone of our financial and administrative systems. Success in this role comes from attention to detail, strong accounting habits, and the ability to keep information organized and accurate.

This is primarily an accounting-focused position.

Accounting & Financial Coordination

• Review and reconcile statements from 15+ active vendors
• Process invoices and monitor account balances
• Maintain accurate QuickBooks records and entries
• Track expenses, margins, and purchasing activity
• Assist with account reconciliations and financial reporting
• Organize vendor payments and ACH transactions
• Identify discrepancies and assist with resolution
• Maintain accurate financial documentation and records

Reporting & Data Management

• Utilize Excel daily for reporting, tracking, and reconciliation
• Maintain spreadsheets and internal scorecards
• Organize purchasing, labor, and financial data
• Assist leadership with reporting needs and business metrics

HR & Payroll Support

• Support payroll review and timecard audits through Paycor
• Maintain employee documentation and personnel files
• Assist with onboarding paperwork and compliance tracking

Administrative Support

• Maintain operational records and documentation
• Support leadership with scheduling and organization
• Assist with vendor communication and licensing records
• Help maintain internal processes and systems

Who You Are

• Highly organized and detail-oriented
• Strong accounting or bookkeeping background
• Comfortable spending most of your day in QuickBooks and Excel
• Experienced reconciling accounts and reviewing financial records
• Able to spot discrepancies and solve problems independently
• Process-minded and dependable
• Professional, accurate, and confidential
• Interested in supporting a growing business

Preferred Experience

• QuickBooks experience
• Excel proficiency
• Bookkeeping or accounting support experience
• Office management experience
• Payroll or HR support experience
• Small business accounting experience

Compensation & Perks

• $15.00 - $20.00 hourly based on experience
• Approximately 25 hours per week
• Monday-Friday schedule
• No weekends
• Paid Sick Leave
• Education (Financial) benefits/perks
• Employee discounts
• Team events and company activities
• Growth opportunities within a growing organization

Sound Like You?

If you're the type of person who enjoys balancing accounts, reconciling statements, organizing spreadsheets, and keeping financial records accurate, we'd love to meet you. We're looking for someone who can bring strong accounting fundamentals, attention to detail, and a desire to help support a growing business.

Apply today and help keep All-Star Automotive running smoothly behind the scenes.

Equal Employment Opportunity Statement

All-Star Automotive is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.