Talent Acquisition Coordinator

Overview Responsible for assisting the Talent Specialists and hiring managers with tasks and activities throughout the hiring and onboarding lifecycle. This position will launch required pre-employment paperwork and connect with onboarding employees to ensure a successful and timely start. Location: Based in the Fargo office daily. Company Overview MasTec Renewables comprised of Wanzek Construction IEA Constructors and White Construction combines over 20 years of renewable energy construction experience. Depending on your position and project you may work for one or more of our companies over your career with us. We embrace diverse perspectives among our employees and across all levels of our business including our suppliers community partners and clients. We have built a multidimensional workforce that brings valuable differences in perspectives work ethics and approaches to our organization. By collaborating across departments we foster innovation and encourage everyonefrom interns to executivesto share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued included and empowered to become innovative leaders in our industry. The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTecs Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue providing construction services across industrial renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers decarbonization power generation facilities manufacturing plants and infrastructure we specialize in general heavy civil construction underground utilities structures electrical work material production roadways bridges specialty pavement overlays environmental projects and commercial buildings. Our renewables sector focuses on solar wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work environments. Responsibilities Essential Job Functions: Provide support for hiring preboarding and onboarding processes Partner with the Talent Acquisition team hiring managers and new hires to ensure data accuracy and a high-quality experience Administer the pre-employment screening process (background check and drug screening) and related hiring documentation ensuring deadlines are met Assign new hire onboarding paperwork ensuring timely completion Initiate and monitor pre-boarding processes partnering with IT as needed to ensure equipment is delivered timely to the correct locations Maintain tracking spreadsheets iCIMS system fields or other areas to document appropriate status and progress Coordinate travel in partnership with the travel department for interviews and new hires as needed Send pre-employment screening/start date confirmation email for new hires and hiring managers Act as liaison for any preboarding-related support questions Finalize job description templates inside iCIMS adding or updating job descriptions into the profile partnering with the compensation team as needed Manage the administrative tasks for the business segment workforce tax credit program; including collaborating with internal and external stakeholders to export data and ensure information is reported accurately and timely to all involved parties Assist with general customer service and support managing the general email boxes on a daily basis Collaborate with the marketing and Talent Acquisition Program Manager to create a weekly social media post announcing current open positions (internal/external) using creativity to draw attention as time allows Support and provide backup for the Talent Acquisition team assisting with scheduling interviews as needed Provide exemplary customer service and ensure high-quality communication with hiring managers and candidates Assist leadership with projects research reporting data cleanup and general administrative duties as needed Provide support for meetings including presentation creation scheduling or facilitation assistance as needed Other duties as assigned Qualifications Education and Work Experience Requirements: Associates degree in Business Management Human Resources or related field preferred Minimum of three years experience in recruiting human resources or onboarding support position One year experience working with an Applicant Tracking or HR Information System Knowledge Skills and Abilities Required: Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Companys Zero Injury principles Proficient in Microsoft Word Excel PowerPoint Outlook and web-based software Ability to multi-task Ability to handle and maintain confidential and sensitive information Self-starter with a curious mindset capable of quickly assessing situations and people Collaborative team player with attention to detail Ability to ask open-ended questions and for follow-up details as needed Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business Ability to practice agility changing focus quickly between projects High level of time management and organizational skills Ability to learn and be coached following process and compliance guidelines Whats in it for you: Financial Wellbeing Compensation $25-$30.50/hr commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off Paid Holidays Bereavement Leave Military Leave including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability life insurance and accidental death & dismemberment Voluntary life insurance accident critical illness hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-AK1
Essential Job Functions: Provide support for hiring preboarding and onboarding processes Partner with the Talent Acquisition team hiring managers and new hires to ensure data accuracy and a high-quality experience Administer the pre-employment screening process (background check and drug screening) and related hiring documentation ensuring deadlines are met Assign new hire onboarding paperwork ensuring timely completion Initiate and monitor pre-boarding processes partnering with IT as needed to ensure equipment is delivered timely to the correct locations Maintain tracking spreadsheets iCIMS system fields or other areas to document appropriate status and progress Coordinate travel in partnership with the travel department for interviews and new hires as needed Send pre-employment screening/start date confirmation email for new hires and hiring managers Act as liaison for any preboarding-related support questions Finalize job description templates inside iCIMS adding or updating job descriptions into the profile partnering with the compensation team as needed Manage the administrative tasks for the business segment workforce tax credit program; including collaborating with internal and external stakeholders to export data and ensure information is reported accurately and timely to all involved parties Assist with general customer service and support managing the general email boxes on a daily basis Collaborate with the marketing and Talent Acquisition Program Manager to create a weekly social media post announcing current open positions (internal/external) using creativity to draw attention as time allows Support and provide backup for the Talent Acquisition team assisting with scheduling interviews as needed Provide exemplary customer service and ensure high-quality communication with hiring managers and candidates Assist leadership with projects research reporting data cleanup and general administrative duties as needed Provide support for meetings including presentation creation scheduling or facilitation assistance as needed Other duties as assigned
Education and Work Experience Requirements: Associates degree in Business Management Human Resources or related field preferred Minimum of three years experience in recruiting human resources or onboarding support position One year experience working with an Applicant Tracking or HR Information System Knowledge Skills and Abilities Required: Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Companys Zero Injury principles Proficient in Microsoft Word Excel PowerPoint Outlook and web-based software Ability to multi-task Ability to handle and maintain confidential and sensitive information Self-starter with a curious mindset capable of quickly assessing situations and people Collaborative team player with attention to detail Ability to ask open-ended questions and for follow-up details as needed Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business Ability to practice agility changing focus quickly between projects High level of time management and organizational skills Ability to learn and be coached following process and compliance guidelines Whats in it for you: Financial Wellbeing Compensation $25-$30.50/hr commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off Paid Holidays Bereavement Leave Military Leave including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability life insurance and accidental death & dismemberment Voluntary life insurance accident critical illness hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-AK1

Required Experience:

IC