Executive Assistant, Unscripted Casting (Disney Entertainment Television)

Executive Assistant, Unscripted Casting (Disney Entertainment Television)

Disney Entertainment Television is seeking an experienced Executive Assistant to support our unscripted casting team. This role is ideal for a proactive, detail-oriented, and motivated individual who thrives in a fast-paced, creative environment and has a passion for unscripted programming.

Responsibilities

• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events.
• Prepare and schedule for various internal/external meetings such as talent generals, weekly creative and production meetings, casting calls, live casting sessions, department meetings and presentations.
• Create and ideate on talent lists for hosts, stunt casting, panelists, judges, guests, etc. for unscripted projects in collaboration with the team.
• Work with other assistants to ensure creative and casting information is updated in a timely manner.
• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
• Submit and track expense reports and purchasing requests for executives, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
• Provide additional support to other executives and department as needed.
• Develop and maintain databases, distribution lists, mailing lists and filing systems.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.

Basic Qualifications

• 1+ year supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio/Production Company.
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data.
• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.
• Excellent verbal and written communication skills including telephone etiquette.
• Proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook.
• Demonstrates organizational, detail-oriented, and proactive problem-solving skills.
• Knowledge of agencies, networks, and social media platforms.
• Willingness to work a flexible schedule to accommodate overtime with short notice.
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes.
• Ability to recognize a need and take ownership of its completion.
• Ability to handle confidential and sensitive information.
• Experience with iMovie, Adobe Premiere, Final Cut Pro and/or Quicktime in order to edit and upload actor materials such as auditions, demos, etc.
• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
• Demonstrated interest in casting.

Preferred Qualifications

• A passion for unscripted television, casting and talent.
• Knowledge of SAP & Concur.
• Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt, QWIRE Systems are preferable.

The hiring range for this position in Burbank, CA is $54,000 to $72,300 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.