Accounting Specialist

Job Description

Accounting Specialist II - Accounts Payable

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Geoff McDonald & Associates, PC

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Richmond, VA | Full-Time | On-Site

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Join a High-Performing Accounting Team Where Accuracy, Efficiency, and Continuous Improvement Matter

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At Geoff McDonald & Associates, we're not your typical law firm.

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For more than 30 years, we've fought for injured Virginians and built a reputation for exceptional client service, strong results, and a people-first culture. Today, we're experiencing significant growth, investing in technology, exploring new opportunities, and building the infrastructure needed to support our next chapter.

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We're looking for an Accounting Specialist II - Accounts Payable to play a critical role in managing our accounts payable operations, supporting financial reporting, and helping drive process improvements across the organization.

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This is more than a traditional AP position. You'll work closely with leadership, vendors, and internal departments to ensure financial accuracy, improve operational efficiency, and contribute to a strong accounting function that supports the firm's continued growth.

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What You'll Do

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Accounts Payable & Invoice Processing

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• Process a high volume of vendor invoices accurately and efficiently
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• Review invoices for completeness and proper documentation
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• Code invoices to the appropriate general ledger accounts and cost centers
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• Support invoice imports and batch processing initiatives
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• Ensure timely payment of approved invoices
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General Ledger & Account Reconciliations

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• Prepare and post monthly and annual journal entries
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• Reconcile cash, credit card, and other general ledger accounts
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• Investigate and resolve discrepancies promptly
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• Assist with month-end and year-end closing activities
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Vendor Relations

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• Serve as a primary point of contact for vendor inquiries
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• Resolve invoice and payment issues professionally and efficiently
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• Build and maintain strong relationships with key vendors
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• Assist with vendor onboarding and account maintenance
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Financial Reporting & Analysis

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• Support the preparation of weekly, monthly, and quarterly financial reports
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• Assist leadership with budgeting and expense tracking initiatives
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• Provide reporting and analysis to support informed business decisions
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Documentation & Audit Support

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• Maintain organized and accurate financial records
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• Ensure proper retention of invoices, payment documentation, and vendor agreements
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• Prepare supporting schedules and documentation for audits and financial reviews
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Cross-Functional Collaboration

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• Partner with teams across the organization to ensure accurate invoice coding and expense allocation
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• Help improve communication and efficiency between accounting and operational departments
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Process Improvement

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• Identify opportunities to streamline workflows and strengthen internal controls
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• Leverage technology and best practices to improve efficiency and accuracy
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• Contribute ideas that reduce costs and enhance financial operations
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What Success Looks Like

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The ideal candidate consistently delivers:

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• Accurate invoice processing with exceptional attention to detail
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• Timely vendor payments and issue resolution
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• High-quality account reconciliations
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• Strong financial reporting support
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• Meaningful contributions to process improvements and operational efficiency
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• Excellent internal and external customer service
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What We're Looking For

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Required Qualifications

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• 3+ years of experience in accounts payable, accounting operations, or another high-volume transaction environment
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• Demonstrated progression in responsibility within previous accounting roles
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• Strong understanding of accounting principles and financial processes
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• Experience reconciling general ledger accounts and resolving discrepancies
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• Proficiency with accounting software and Microsoft Excel
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• Exceptional organizational skills and attention to detail
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• Strong written and verbal communication skills
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Preferred Qualifications

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• Bachelor's degree in Accounting, Finance, or a related field
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• Experience supporting month-end close activities
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• Experience working in a professional services or law firm environment
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• Process improvement or automation experience
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What We Offer

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We believe exceptional people deserve exceptional support. At GMA, you will:

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• Be part of a growing, innovative organization
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• Work directly with experienced accounting leadership
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• Enjoy a collaborative and team-oriented culture
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• Opportunity to make a meaningful impact on financial operations
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• Grow your accounting career with increasing responsibility and professional development
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Compensation & Benefits

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• Competitive salary of $65,000 - $75,000, based upon experience
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• Employer-paid Medical, dental, and vision insurance
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• Life insurance
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• 401(k) retirement plan
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• Generous Paid Time Off
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• Professional development opportunities
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• Leadership growth and advancement potential
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• Culture
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• Collaborative, team-oriented environment
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• Stable and successful organization with a strong reputation
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• Leadership team committed to innovation, technology, growth, and investing in our people
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At GMA, our people are the reason for our success. We strive to attract and retain top talent and one of the many tools we use to measure our success is thru our partnership with Culture Index. Please take a moment to complete a Culture Index survey here:

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About Geoff McDonald & Associates

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For more than three decades, Geoff McDonald & Associates has represented injured clients throughout Virginia, with offices serving Richmond, Hampton Roads, the Eastern Shore, and communities across the Commonwealth.

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We are proud of our history, excited about our future, and looking for leaders who want to grow with us.

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NO RECRUITERS PLEASE.