Assistant Property Manager II

Council Tower 2875 Washington Street Roxbury, MA 02119, USA College degree or three consecutive years' experience in a managerial capacity in property management. Experience maintaining payable and receivable records and producing monthly financial summary reports. Ability to visually inspect property at close level of detail. Must be able to walk to all parts of the building during emergencies or for inspections. SPECIFIC RESPONSIBILITIES Occupancy Prepare and process all leases and all other related Resident forms. Follow up with Property Manager and DOH to obtain approval for new move‑ins. Follow HUD guidelines and regulations set forth in HUD handbook 4350.3 and subsequent notices including rent calculation, eligibility, verification, recertification, tenant screening and fair Housing. Process and Monitor Enterprise Income Verification (EIV) for discrepancies and complete monthly, quarterly, interims, and 90‑day MI reports. Maintenance Perform and certify daily and weekly inspections of the facility. Monitor cleaning and maintenance activity and provide ongoing input to Property Manager on staff’s performance. Supervise maintenance staff in absence of Property Manager. Assist Property Manager in overseeing the on‑site performance of vendors and independent contractors. Collect, record and deposit all receivables, such as rents and miscellaneous charges. Process checks requests and invoices for approval by Property Manager. Initiate "late" and "30‑day" notices for Property Manager. Submit all rent collection data to Rogerson Communities and Property Manager. Purchase materials and supplies as approved by Property Manager. Examine all invoices and code in conformity with vendor codes and chart of accounts. Collaborate with Property Manager to prepare and reconcile Section8 voucher every month. Compile annual verification and re‑certification for each tenant. Administration Maintain all tenant and building records and files according to Agency compliance requirements. Maintain office equipment in good condition and appropriate stock of office supplies. Collaborate with Property Manager to facilitate and meet with prospective tenants to show properties, conduct interviews, receive rental applications, and explain terms of occupancy. Prepare and Process “Annual Waitlist Updates”, to maintain an up‑to‑date waitlist. Provide coverage at one or more sites in the absence of a Property Manager or Assistant Property Manager. Provide training/support or orientation of assistant property manager and RSC at assigned location. Other duties as assigned. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr