PEIMS Coordinator

Who We Are

Fort Worth STEAM Academy (FWSA) is launching a tuition-free public charter middle school in East Fort Worth, opening August 2026. Our mission is to prepare every student for success in high school, college, and career through a rigorous STEAM-focused education, a joyful culture of high expectations, and strong community partnerships. As a founding team member, you won't just take a job—you'll help build a safe, structured, joyful school where curiosity and excellence thrive.

Summary

The Public Education Information Management System (PEIMS) Coordinator owns attendance, scheduling, and state reporting data—running daily attendance (ADA) operations, maintaining accurate student schedules and program codes, and leading state data submissions—so funding, accountability, and instruction are supported by clean, audit-ready data. You partner with the Dean of Operations (DOO) on enrollment/registration and submissions, with the Dean of Culture (DoC) on attendance execution, and with the Dean of Instruction (DOI) to ensure testing/accommodation rosters pull correctly from the Student Information System.

Success looks like: ≥93% Average Daily Attendance (ADA) , ≥90% student persistence , B or higher on TEA accountability, 145+ students enrolled by week 2 , and all Texas Student Data System (TSDS)/PEIMS deadlines met with zero fatal errors and complete documentation.

Reports to: Dean of Operations
Directly Manages: None
Location: Fort Worth, TX (on-site)

Schedule: Full-time, year round calendar; some evenings/weekends during recruitment season

FLSA Status: Exempt. Exempt employees are not eligible for overtime and may be expected to work beyond the standard school day to meet deadlines.

Anticipated Start Date: January, 2026

Who We're Looking For: Values-Driven and Mission-Focused

This is a rare opportunity to help build a safe, structured, joyful public charter middle school where rigorous STEAM learning thrives. We're seeking teammates who live our values daily and turn them into student results.

• Achievement: Set bold, measurable goals, use data relentlessly, own outcomes, and prioritize high-impact work.
• Teamwork: Collaborate across roles, communicate directly with empathy, uphold high standards, and put the team above ego.
• Continuous Improvement: Seek feedback fast, find root causes, iterate on systems, and treat setbacks as learning data.
• Innovation: Spot problems early, test bold ideas quickly, share learnings, and scale what works to advance the mission.

Key Responsibilities

Student Scheduling & Program Coding — Goal: all TSDS/PEIMS deadlines are met; ≥93% ADA

• Build/maintain accurate student schedules; process approved changes within 1 school day; batch non-urgent changes at transition times to minimize disruption.
• Keep program indicators current (SPED/504/EB/CTE/Gifted); ensure staff-student links (teacher of record, minutes, population served/service IDs) are accurate.

Enrollment, Registration & Records — Goals: 145+ enrolled by week 2; all TSDS/PEIMS deadlines are met

• Support enrollment: greet prospective families, schedule tours/orientation, assist with applications/uploads; log every interaction in the CRM.
• Receive/verify registration packets (proof of residency, immunizations, prior records); create students in SIS; send TREx requests per timeline.
• Safeguard records (FERPA); standardize naming/filing so audits and transfers are fast and accurate

Data Quality, Dashboards & State Reporting — Goals: all TSDS/PEIMS deadlines are met; ≥93% ADA

• Publish a daily attendance & tardy dashboard; flag chronic absenteeism for intervention.
• Run routine SIS and TSDS validations; clear fatals/warnings; verify accountability-impacting indicators are accurate and documented.
• Execute the submission calendar (Fall, Midyear, Summer, Extended Year); run TWEDS/TEDS checks; archive certification reports/source docs; submit on time with zero fatals.
• Maintain accurate leaver/mover codes and documentation; reconcile LPAC → SIS → PEIMS

Attendance Operations & Audit Trail — Goals: ADA ≥93%; persistence ≥90%

• By 8:30 AM, pull absence/tardy reports from the SIS; same-day outreach to all unverified absences; document outcomes; correct codes within 24 hours; escalate 3-day patterns to the Dean of Culture.
• Ensure teachers submit at the official attendance snapshot time; apply codes per SAAH; maintain an audit-ready digital binder (signed rosters/notes/supporting docs).

Minimum & Preferred Qualifications

Minimum Qualifications

• High School Diploma; 2–3+ years in K–12 registrar/SIS, PEIMS, or attendance.
• Working knowledge of SAAH , SIS workflows, TSDS/PEIMS submissions, and TREx ; meticulous attention to detail and confidentiality ( FERPA ).
• Proficient with Google Sheets/Excel (filters, lookups, pivots) and comfort learning new data systems.
• Clear, professional communicator with families and staff; calm under deadlines; problem-solver.
• Commitment to FWSA's mission: a safe, structured, joyful school with rigorous STEAM learning for all.

Preferred Qualifications

• Texas public charter experience; prior campus PEIMS or SIS coordinator role.
• Bilingual Spanish.

Certifications/Licensure

• Required: DPS fingerprint clearance per Texas Education Code §22.0835.