Accounts Payable & Receivable Coordinator/Senior Accounts Payable & Receivable Coordinator

Accounts Payable & Receivable Coordinator Salary Range: $40,550.00 - $58,940.00 annually. Hiring Range: $45,800.00 - $54,800.00. Anticipated Hiring Rate: $48,131.20. Senior Accounts Payable & Receivable Coordinator Salary Range: $44,910.00 - $65,130.00. Hiring Range: $50,800.00 - $58,800.00. Anticipated Hiring Rate: $52,632.32. Job Summary This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series. Work Schedule Anticipated work schedule: Monday – Friday, with flexibility between 7:00 am – 6:00 pm; Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change. Background and Screening Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud and Child Welfare Abuse & Neglect database (TRAILS) check. Essential Duties / Responsibilities Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy. Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures. Contacts clients and reviews needed documentation for proper payments. As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline. Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments. Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed. Organizes and verifies financial documents for accuracy; processes invoices for payment as needed. Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned. Conducts research in financial systems and reconciles accounts as needed. Provides financial reports according to departmental needs. Assists as needed with other areas to meet processing deadlines. Processes 1099 tax code information for vendor accounting. Provides administrative support as needed. Requests setup of address book vendors. Performs other duties as required. Supervision Exercised This classification does not have supervisory authority and requires no supervision or direction of others. Supervision Received Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Qualifications Knowledge, Skills & Abilities Knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures. Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook. Ability to maintain confidentiality. Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service. Ability to efficiently plan, schedule, and organize. Ability to assess situations and make prudent and appropriate decisions; apply conflict resolution and problem‑solving skills. Maintain regular and punctual attendance. Required Education & Experience High school diploma or equivalent education. One year of related accounts payable or accounts receivable experience. Associate’s degree in a related field may substitute for the required experience. For Senior Accounts Payable & Receivable Coordinator: Two years of related accounts payable or accounts receivable experience. Associate’s degree in a related field may substitute for one year of the required experience. Bachelor’s degree in a related field may substitute for the required experience. Preferred Education & Experience Associate’s degree in business, accounting, or related field. Accounts payable or accounts receivable experience in a government setting. Minimum of one year experience in payroll or invoicing in a high‑volume environment. Pre-Employment Requirements Must pass conditional post‑offer background investigation and drug screen. Work Conditions Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs. Equal Opportunity Employer El Paso County is an E‑Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre‑employment drug screen. #J-18808-Ljbffr