Project Manager :: Nashville, TN (Hybrid)

Job Description

Job Description

Project Manager

6+ Months Contract - Remote, Nashville, TN

What You Will Do:

• Meeting Coordination and Documentation:
  • Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
  • Prepare meeting agendas in advance and distribute materials to participants.
  • Capture meeting minutes, decisions, and action items in real time.
  • Distribute notes and action items to attendees promptly following each meeting.
  • Track action item status and follow up with owners to ensure nothing is missed.
• Project Artifact Management:
  • Maintain and update project documentation including trackers, logs, status reports, and schedules.
  • Ensure project artifacts are current, organized, and accessible to the team.
  • Support the PM in maintaining the consolidated issue and work order inventory.
  • Assist with preparing materials for steering committee meetings and leadership updates.
• Financial Tracking and Invoice Support:
  • Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
  • Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
  • Flag discrepancies or questions for PM and leadership review.
  • Maintain financial tracking logs and assist in preparing summary reports.
• General Program Support:
  • Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
  • Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
  • Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
  • Handle general administrative needs that support smooth program operations.

What We Need:

• Required:
  • Strong organizational skills and attention to detail — this role lives and dies by follow-through.
  • Experience supporting project teams in a coordination or administrative capacity.
  • Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.
  • Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar platforms.
  • Clear, professional written and verbal communication skills.
  • Ability to take initiative and work independently once direction is given.
• Beneficial but Not Required:
  • Experience supporting enterprise software or ERP implementations.
  • Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
  • Public sector or government experience.
  • Experience reviewing vendor invoices or tracking contract financials.