Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

Nippon Shokken U.S.A. Administrative Professional

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

MISSION

Make America tastier and more convenient as Japan's No. 1 Sauce Company.

JOB SUMMARY

We are seeking an experienced administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.

WORKING HOURS

• Monday through Friday
• 4 hours per day (EX: 8:30 am - 1:00 pm, 1:00 pm - 5:30 pm)
• Consistent weekly schedule

Responsibilities

• Process receipts for everyone in the office and understand the correct information and process for reimbursement.
• Put receipt information in the purchase item list and submit it to headquarters within the due date.
• Manage, fill out, and submit time attendance sheets.
• Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts.
• Troubleshoot shipping problems.
• Process orders from customers and from sales representatives.
• Update customer lists as needed and update the AR list daily.
• Contact customers' accounting departments by phone or email to help ensure payments are made by the due date.
• Make sample kits.
• Help send DMs and ship packages.
• Update target sales sheets for each customer.
• Make appointments with customers.
• Check office supply stock and place orders with manager approval.
• Manage and check sample stock twice each month and place orders with manager approval.
• Take phone calls.
• Receive packages.
• Manage morning announcements and company notices.
• Report daily progress, problems, and proposals to the manager.
• Handle other tasks assigned by the manager.
• Job duties are not limited to the list above.