Support Technician

Job Title

Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents. The Norfolk Department of Human Services is a multifunctional agency providing services to strengthen children, families, and individuals.

Job Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself.

Essential Functions

Essential functions include but are not limited to:

• Performs financial duties by maintaining and entering contracts into log, tracking overdue contracts and logging deposits, matching checks with invoices, matching invoices to requisitions, processing payments, contacting vendors regarding invoices or credits, processing transactions and billings, processing time sheets and payroll, verifying payments received, and recording account transactions.
• Performs clerical duties by greeting visitors, scheduling appointments and meetings, coordinating travel arrangements, maintaining and retrieving files, distributing calendars and work schedules, maintaining and ordering office supplies, notifying other agencies of information, answering and directing phone calls and resolving issues, entering data into the computer, issuing petty cash, researching contracts and work orders, processing various plans, keeping various logs of information, preparing various reports, maintaining databases, dispatching work orders and information by radio, entering work orders into the system, preparing correspondence and reports, picking up and delivering documents, typing legal correspondence and documents, researching documents as requested, processing incoming mail, processing paperwork, and completing paperwork.
• Performs personnel duties by helping employees file claims, following up on their progress, contacting insurance companies, preparing payroll, tracking shift differentials, maintaining leave records, enrolling employees in benefits, submitting information, assisting with recruitment, coordinating training sessions and resolving employment related issues.
• Answers and directs telephone inquires, enters data into payroll system, conducts research as requested. Processes paperwork, maintains files, types documents and correspondence, compiles reports, sorts and distributes mail, orders office supplies. Maintains payroll, leave and benefits records.
• Provides clerical support for emergency storm clean-up teams.
• Sorting, distributing and scanning incoming agency mail
• Posting received documents to case records
• Transfer and destroy client case records according to the Va. State Code
• Monitor on-site shredding of discarded agency documents
• Sending and receiving transferred cases between localities
• Issuing EBT Vault Cards to clients as needed
• Open and close client records
• Performs other duties as assigned

Education/Experience

Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department). The ideal candidate will possess the following:

• Demonstrates basic computer skills, including spreadsheets, word processing and outlook.
• Good verbal and written communication skills.
• Experience working with confidential files and records
• Experience with Spider and VaCMS

Additional Information & Requirements

Working Hours: Monday – Friday, 8:30am-5:00pm