Executive Assistant (Part Time 20 hours per week)

Executive Assistant

The Executive Assistant provides administrative and executive support to optimize the day-to-day effectiveness of the President/CEO. This role primarily supports calendar management, scheduling coordination, email and correspondence organization, meeting logistics, and administrative follow-through. The position serves as a professional point of coordination for internal and external communication and requires strong organization, discretion, responsiveness, and attention to detail.

Primary Duties & Responsibilities

• Serve as an administrative point of contact for internal and external communication on behalf of the President/CEO, ensuring timely follow-up and coordination.
• Draft, proofread, organize, and manage routine correspondence, calendar responses, meeting communications, and administrative documents on behalf of the President/CEO, upholding the highest standards of clarity, accuracy, and professionalism.
• Manage the President/CEO's calendar, including scheduling and confirming internal and external appointments, coordinating meeting logistics, preparing necessary materials and assisting the President/CEO in time management.
• Provide administrative support for board and leadership meetings, including scheduling, meeting logistics, preparation of materials, and distribution of information as assigned.
• Coordinate meeting logistics, scheduling, reminders, and materials for leadership and organizational meetings.
• Maintain organized administrative systems and workflows that support efficient executive office operations.
• Organize and manage the President/CEO's daily, weekly, and quarterly priorities, ensuring alignment with organizational goals and optimizing the use of executive time.
• Conduct research, track follow-up items, and assist with problem-solving on key issues requiring executive attention; provide thoughtful recommendations and draft appropriate responses as needed.
• Collaborate with the leadership team on special initiatives, projects, and events, offering administrative and strategic support to advance the organization's mission.
• Provide administrative support for organizational events, meetings, and special projects as assigned.
• Develop and maintain systems for filing and recordkeeping of organizational documents, board materials, and other confidential information.
• Assist with internal meeting coordination, communication distribution, and basic document or presentation preparation.
• Other duties as assigned.

Primary Duties Area Approximate Weight

• Calendaring & Scheduling - 30%
• Email Management & Correspondence - 20%
• Meeting Coordination & Logistics - 15%
• Administrative Follow-Up & Filing - 10%
• Board/Leadership Support - 15%
• Miscellaneous Projects - 10%

Supervision: N/A. This position does not provide supervision to any staff.

Compensation and Benefits

• $26.37 to $29.26 per hour, depending on qualifications.
• Employer paid Life and AD&D, employer paid Long Term Disability, 403(b) Retirement Savings account with employer match, First Stop Health telemedicine, Employee Assistance Program, professional development.
• Paid-Time Off (19 days in first year, prorated), Floating Holiday, 10 paid company holidays. Minnesota Paid Family and Medical Leave

Requirements

Minimum Education and Experience

• High school diploma or equivalent required.
• One (1) year of experience supporting organizational operations, coordination, project management, customer/client service, communications, administrative functions, or other professional work
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Zoom, Teams), Adobe Acrobat, and cloud-based file systems such as Google Drive and SharePoint.

Preferred Education and Experience

• Associate's degree, bachelor's degree, or equivalent combination of education and experience.
• Experience providing support in a nonprofit, mission-driven environment.
• Experience supporting senior leaders, leadership teams, boards, committees, or cross-functional initiatives.
• Familiarity with generative AI tools and workplace collaboration technologies.

Knowledge, Skills, and Abilities

• Strong organizational, administrative coordination, and time management skills, including the ability to manage complex calendars, schedules, communications, and multiple concurrent priorities.
• Ability to prioritize effectively, manage competing demands, and adapt to changing priorities and urgent requests.
• Strong attention to detail, accuracy, and follow-through.
• Strong written and verbal communication skills, including the ability to draft clear, concise, and professional correspondence and reports.
• Ability to communicate professionally and effectively across a wide range of audiences and situations.
• Strong interpersonal and relationship-building skills, with the ability to work effectively across a wide range of internal and external stakeholders.
• Ability to build and maintain collaborative working relationships with internal team members, board members, and external stakeholders.
• Demonstrated ability to manage multiple administrative priorities, schedules, and communications with professionalism, responsiveness, and attention to detail.
• Ability to coordinate meetings and events, including scheduling, logistics, agenda preparation, materials distribution, and follow-up.
• Knowledge of information management systems, including shared drives, digital filing systems, and board portals.
• Proficiency using standard office technology and collaboration tools to support communication, scheduling, and document management.
• Ability to maintain discretion, confidentiality, and professionalism when handling sensitive information and executive communications.
• Ability to work independently, exercise sound judgment, and be solution-oriented.

Physical Demands

• Ability to use a PC/laptop, requiring repetitive motion of fingers, hands and wrists.
• Required to occasionally move about in an office environment to access file cabinets, printers, etc., and remain in a stationary position for extended periods of time.
• Ability to lift light materials and equipment in the typical office environment (up to 15 pounds).
• Ability to be on video calls, with camera on, for all meetings.

Work Environment

• Typical office environment
• Work schedule: Occasional evenings and/or weekends will be required (workweek will be adjusted accordingly).
• Travel requirements: Position will be expected to travel throughout the Twin Cities metro area to attend meetings and other events.
• Location/structure of work: Position is hybrid; employee will be expected to work in the TCR office weekly.

How to Apply

Applications must be submitted online, via the Careers page on the TCR website. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

To request an accommodation during the application process, please e-mail View email address on click.appcast.io.

The above statements are intended to describe the general nature and level of work performed by the employee in this position. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity (EEO) Commitment

Twin Cities R!SE is committed to hiring and fostering a diverse and inclusive workforce that leverages the skills and talents of all employees in our organization, regardless of race, color, creed, religion, national origin, sex (including pregnancy or pregnancy-related conditions), gender identity, sexual orientation, disability, age, marital status, veteran status, familial status, genetic information, or any other protected status. We encourage candidates with diverse backgrounds such as these to apply for this position.