Compliance Filings Specialist

Compliance Filings Specialist

PrePass is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operatescreating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.

That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

Compliance Filings Execution

• Execute all compliance filings supported by PrePass, including but not limited to:
• DOT number applications and updates
• Motor Carrier authority applications and updates
• FMCSA application changes and corrections
• BOC-3 filings
• Unified Carrier Registration (UCR) filings and renewals
• Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
• New York Highway Use Tax (NY HUT)
• Kentucky Weight Distance Tax (KYU)
• New Mexico Weight Distance Tax (NM WDT)
• Oregon Weight Distance Tax (OR WDT)
• Heavy Vehicle Use Tax (HVUT / Form 2290)
• Biennial updates
• California Motor Carrier Permit (CA MCP)
• International Fuel Tax Agreement (IFTA) reporting and renewals
• International Registration Plan (IRP) registrations and renewals
• Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
• Manage both initial filings and recurring renewals across multiple jurisdictions

Documentation & Data Accuracy

• Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
• Enter and maintain accurate filing data within internal systems and document repositories
• Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details

Customer & Internal Coordination

• Communicate clearly with customers regarding filing requirements, missing information, and completion status
• Respond to filing-related questions and provide guidance on next steps or corrections when needed
• Coordinate with internal teams to align filings with onboarding, renewals, and service timelines

Monitoring & Issue Resolution

• Track filing progress and follow through on submissions until acceptance is confirmed
• Identify and resolve rejected filings or required corrections in a timely manner
• Maintain awareness of filing deadlines to prevent lapses in carrier compliance