Grant Manager

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Oversees the life cycle of the grant from application to closeout. Provides technical guidance and direction to staff regarding grants. Performs a variety of general accounting activities including accounting operations, financial reporting for special revenue funds (SRFs), and economic development component units (4A and 4B).

Applicants are required to attach a resume and cover letter.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Responsible for reviewing applications, reporting requirements, reimbursement requests, and grant compliance.
• Responsible for grant receivable and revenue reconciliations.
• Prepare and present annual grant policy training to City staff.
• Prepare quarterly grant report for Council and interim and final schedule of expenditures of federal awards (SEFA)
• Coordinates and manages testing of new and existing functionality for the Workday system for AP, AR, and Payroll within Accounting and with other departments (i.e. Human Resources, Purchasing).
• Prepares various journal entries and schedules; enters and reviews journal entries for inconsistencies and possible irregularities; reviews schedules for accuracy.
• Reviews transactions for adherence to City policies, including coordination of the City's internal audit program through planning, performing, and reporting on the City's audit of internal processes.
• Prepares monthly entries related to transfers per current budget, monthly expense allocations and other needed monthly adjustments/entries.
• Prepares monthly and quarterly financial reports for SRFs review by the Controller; makes recommendations to improve procedures and accountability.
• Prepares various journal entries and schedules; reviews journal entries for inconsistencies and possible irregularities and enters them.
• Reports on and monitors the CIP accounts on a project accounting basis for SRFs and component units.
• Records fixed assets into the appropriate funds with the appropriate useful life.
• Monitors financial transactions to ensure proper accounting of public funds.
• Participates in the annual external audit by ensuring all documents and schedules are prepared and available.
• Assist with the annual year-end financial system closeout process ensuring all general ledger reconcilements, accruals, and various year-end adjustments and entries are accurate and complete.
• Ensures that daily accounting activity is accurate and thorough.
• Prepares financial statements and related notes for the City's Annual Comprehensive Financial Report (AFR) as needed.
• Makes recommendations to resolve issues and improve procedures, processes and accountability related to financial matters throughout the City departments.
• Performs other duties as assigned.

Specific Functions:

• Provides primary backup support for expense software.
• Provides backup support for daily cash reporting.
• Special Revenue Funds will be the assigned funds for this position.
  • Including Type A and Type B
• Reconciliation of GL accounts, grant funds, economic development agreements, and other areas as needed.
• Prepares grant folders, reviews grant expenditures and covenants for compliance, and reconciles and prepares reports for quarterly report, and annual SEFA (if required).

MINIMUM QUALIFICATIONS:

Education, training and Experience Guidelines

Bachelor's degree in accounting or business or a related field with coursework in governmental accounting. Five (5) years of full-time increasingly responsible work in a government or grant accounting environment.

Knowledge of:

• Generally accepted accounting principles (GAAP).
• Governmental accounting principles and methods.
• Internal Revenue Service (IRS) regulations.
• Fair Labor Standards Act (FLSA).
• Texas law as it relates to City finances.
• Automated financial management systems.
• Modern office methods, practices, procedures, and equipment.

Skill in:

• Working with FEMA, TDEM, and other grantors to ensure grant compliance.
• Preparing a variety of financial statements, reports and analyses.
• Communicating effectively, both orally and in writing.
• Using computer accounting and spreadsheet software.
• Examining and verifying financial documents and reports.
• Analyzing, interpreting and preparing financial and statistical information for City management.
• Appling accounting formulas, performing calculations sufficiently to prepare budgets, verifying totals, and reconciling differences.
• Comprehending complex oral and written instructions and technical terminology, working accurately with numerical detail.
• Establishing and maintaining effective working relationships.
• Reading financial reports, professional journals, and inter and intra-office correspondence, educational, and leadership materials.
• Composing narrative portions of the annual budget and of other reports; writing memos and letters.
• Understanding and interpreting complex financial and mathematical reports and presentations.
• Analyzing data and preparing financial forecasts and developing related spreadsheets.

LICENSES AND CERTIFICATION REQUIREMENTS

• Valid Class "C" Texas driver's license required. Out-of-state license holders must have a valid license and provide a three-year driving history.
• Certified Government Finance Officer (CGFO) or CPA preferred.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.

Hiring Range: $75,600.72 - $94,702.40, annually.

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Regular-Full time
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