Administrative Assistant

Key Responsibilities: • Data Entry and Documentation: o Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities. o Process shipping orders, receipts, and other relevant warehouse documentation. o Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS). • Inventory Control Support: o Assist in inventory tracking, reconciliation, and reporting. o Generate inventory reports, identify discrepancies, and assist with stock audits. • Communication and Coordination: o Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries. o Assist in scheduling and coordinating deliveries, pickups, and other logistics needs. • File Management and Organization: o Maintain organized physical and digital filing systems for all warehouse-related documents. o Ensure compliance with company policies and procedures related to document storage and retrieval. • Customer Service: o Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory. o Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns. • General Office Support: o Perform general clerical duties such as answering phones, emails, and scheduling meetings. o Prepare reports, correspondence, and other documentation as required by the warehouse management team. Quals-- We need someone that is familiar with SOP creation, billing, invoices, scheduling of vendors on-site, monitoring group email traffic, ordering of supplies from approved suppliers (System: Ariba), filing, SAP knowledge. Qualifications: • Education: High School Diploma or equivalent (Associate's Degree or higher preferred). • Experience: At least 1-2 years of experience in a warehouse or administrative role. • Skills: o Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS). o Excellent organizational skills and attention to detail. o Ability to multitask and prioritize in a fast-paced environment. o Good communication skills, both written and verbal. o Basic knowledge of warehouse operations and inventory management. Physical Requirements: • Ability to sit, stand, and use a computer for extended periods. ObjectWin Technology