Administrative Support Specialist

Providence Staffing is seeking a highly organized and detail-oriented Admin Support / Information Specialist to support administrative operations, records management, and technical event coordination for our client. This role is ideal for a professional with strong administrative management experience, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will bring a combination of administrative expertise, information management experience, customer service excellence, and technical support capabilities.

Key Responsibilities

• Provide high-level administrative and operational support to leadership and staff.
• Develop, implement, and maintain organizational and administrative policies and procedures.
• Evaluate program effectiveness and recommend operational improvements.
• Maintain and manage information, records, files, and documentation systems.
• Coordinate office operations, facilities management, and administrative services.
• Provide training and technical assistance to staff as needed.
• Support conference rooms, board meetings, and training events, including setup and logistics coordination.
• Provide on-site technical support during meetings and events, including troubleshooting AV equipment, microphones, monitors, and presentation systems.
• Assist with office management, human resources support functions, security coordination, and facilities-related activities.
• Ensure compliance with federal travel regulations and administrative procedures.
• Utilize various databases, IT systems, and software applications to support daily operations.
• Manage competing priorities, deadlines, and complex administrative tasks effectively.

Qualifications

• Minimum of 5 years of administrative management or related professional experience .
• Experience developing and implementing administrative policies and procedures.
• Experience evaluating operational or program effectiveness and recommending improvements.
• Strong background in records and information management.
• Proficiency with IT systems, databases, Microsoft Office Suite, and other computerized systems.
• Experience providing staff training and technical assistance.
• Experience supporting conferences, board meetings, and training events.
• Knowledge of federal travel regulations preferred.
• Ability to troubleshoot basic AV and technical support issues during meetings and presentations.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Demonstrated commitment to professionalism, innovation, and high-quality customer service.
• Physical ability to move and organize file boxes and records when necessary.
• Bachelors degree in Business, Information Management, or a related field preferred; relevant certifications are a plus.

Why Join?

• Collaborative and professional work environment
• Opportunity to support impactful operations and programs
• Diverse administrative and technical responsibilities
• Career growth and development opportunities

To apply, please submit your resume for consideration.