ASSISTANT PROPERTY MANAGER

Job Description

Job Description

The Full-time Administrative/ Assistant Property Manager is responsible for assisting in the operations of their assigned property to maximize its financial returns in accordance with the owner’s objectives and to ensure that all residents are provided with a clean, safe and well-maintained community.

Principal Duties

1. Marketing & Leasing

• Make recommendations for and assist in the preparation of marketing and advertising programs and assist in monitoring program effectiveness
• Conduct showings of apartments in accordance with company policies and Fair Housing requirements
• Ensure apartment models and vacancies are ready for showings and move-ins
• Effectively communicate property features and amenities to prospects
• Process application paperwork in accordance with company policies and Fair Housing requirements
• Assist in coordinating and processing of all lease and move-in paperwork, the collection of rents and all delinquency matters
• Assist in the preparation of all weekly and monthly stat reporting

2. Administrative

• Answer phone and schedule showings and appointments
• Assist Property Manager in resident relations
• Distribute company or community-issued notices
• Assist in generating, distributing and monitoring renewal notices and follow-up with residents accordingly
• Maintain necessary records of all financial matters
• Adhere to all appropriate accounting policies, including, but not limited to, use of account numbers, daily income requirements, expense requirements, accounts payable restrictions and other special accounting items
• Make bank deposits daily
• Maintain relationships with vendors, suppliers, and professionals servicing the company and/or property

3. Other

• Represent the company in a professional manner at all times
• Maintain working knowledge of the computer and company software
• Record all resident correspondence as necessary
• Maintain a working knowledge of all fair housing laws, its policies and practices and be fair and consistent in upholding these and all company policies
• Maintain a working knowledge of all Section 8 & 42 policies and practices if applicable to your community
• Perform other duties as assigned by Supervisor

Skills/Qualifications:

• Minimum of one year leasing and/or property management experience with demonstrated lease-up success preferred
• Compliance knowledge preferred
• Must have a valid driver’s license with reliable transportation and current insurance
• Working knowledge of personnel, accounting, leasing, maintenance, marketing, and resident retention policies and programs
• Basic knowledge of building facilities, grounds, blueprints, licensing, and permits.
• Good human relations skills and the ability to work well with others
• Excellent oral and written communication skills
• High School diploma or equivalent
• Proficiency with PC systems and Microsoft Office software
• Yardi experience preferred