AP Specialist

Soni is partnering with a well-established, family-owned manufacturing organization within the flavor and fragrance industry, on the search for an Accounts Payable Specialist.


The Accounts Payable Specialist will support the day-to-day accounts payable function, ensuring vendor invoices and payments are processed accurately and on time. This role will work closely with Accounting, Purchasing, Receiving, and Operations to resolve invoice discrepancies and maintain accurate financial records.


Responsibilities:

• Process and accurately code vendor invoices in accordance with company policies.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Prepare and process vendor payments, including checks, ACH, and wires.
• Reconcile vendor statements and resolve outstanding invoice and payment discrepancies.
• Respond to vendor inquiries and maintain professional vendor relationships.
• Maintain accurate vendor records and supporting documentation.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.
• Assist with maintaining prepaid inventory and intercompany payable balances.
• Support 1099 reporting and other AP-related documentation requirements.
• Work with Purchasing, Receiving, and Operations to resolve invoice and receiving issues.
• Maintain accurate AP records and ensure invoices are properly approved and documented.
• Prepare routine AP reports and aging schedules.
• Identify and communicate recurring issues or opportunities to improve AP processes.
• Provide general support to the Accounting team and assist with other duties as assigned.

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable or accounting experience
• Manufacturing and Flavors & Fragrance industry experience highly preferred.
• Experience with invoice processing, three-way matching, vendor reconciliations, and payment processing.
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Experience with NetSuite is a plus.