Administrative Associate

Administrative Associate

This position is located in Port Aransas, TX. Only applicants authorized to work in the US will be considered.

To assist the department with various administrative and accounting tasks and provide support for the department's day-to-day operations

Responsibilities

• Manage and maintain accurate inventory records, including updating equipment locations and assigned responsible individuals. Coordinate annual equipment certification and process CCARTS transactions. Identify newly acquired equipment and coordinate with inventory contacts to ensure proper tagging, documentation, and reporting. Coordinate with the Surplus Property department for the appropriate disposition of inventoried and non-inventoried items. Serve as the primary contact and coordinator for auctioned items, including traveling to Austin as needed to facilitate proper disposition. Lead ad hoc inventory-related projects, including itemizing non-inventoried items for faculty and scientific staff, organizing the warehouse, and developing and maintaining a public-facing portal listing available inventory items.
• Process VP2 and VP7 transactions to support existing staff and accommodate increasing workload.
• Track and reconcile endowment accounts and prepare related reports.
• Perform other related functions and special projects as assigned.

Required Qualifications

• Bachelor's degree or high school graduation or GED and 5 years of clerical experience
• Computer literacy in programs such as DocuSign, Adobe, and Microsoft Office

Preferred Qualifications

• Experience working with institutions of higher ed or nonprofit
• Experience with Define and UT applications

Salary Range $40,000+

Typical office working conditions

Required Materials Resume/CV, 3 work references with their contact information; at least one reference should be from a supervisor, Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.