Executive Assistant to the CEO

A leading enterprise organization is seeking a highly experienced Executive Assistant to directly support the CEO in a fast-paced, high-performance environment. This role requires exceptional executive presence, resilience, professionalism, and the ability to operate with discretion in a highly visible position supporting complex business operations.

The ideal candidate has extensive experience supporting a CEO or C-level executive within a Fortune 500 or Fortune 1000 environment and is accustomed to managing competing priorities, sophisticated scheduling demands, and high-pressure situations with precision and sound judgment.

Key Responsibilities

• Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning.
• Manage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions.
• Prepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy.
• Coordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables.
• Serve as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders.
• Handle sensitive business information and confidential matters with the highest level of professionalism and discretion.
• Bring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving.
• Support operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment.

Qualifications

• Availability to work non-standard business hours, including evenings and weekends.
• 5-7+ years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization.
• Demonstrated longevity supporting senior executive leadership in complex corporate environments.
• Proven expertise managing highly complex executive scheduling and shifting business priorities.
• Strong executive presence with exceptional written and verbal communication skills.
• Outstanding attention to detail, organizational ability, and follow-through.
• Advanced critical thinking and complex problem-solving capabilities.
• Ability to thrive in a demanding, high-accountability environment requiring adaptability, professionalism, and resilience under pressure.
• Experience handling sensitive information and executive-level business matters with discretion.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to safely lift and carry items weighing up to 15 pounds.
• Ability to remain standing and/or move throughout the workday as needed to perform job duties.

Preferred Qualifications

• Prior experience directly supporting a CEO in a large-scale enterprise environment.
• Background working within large-scale corporate, technology, professional services, or fast-growth organizations.
• Exposure to board support, legal, governance, contract, or compliance-related administrative processes is a plus.
• Strong project coordination and cross-functional collaboration experience preferred.