Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

About Mobile Air & Power Rentals

Mobile Air provides temporary cooling, heating, dehumidification, and power solutions. Offering rental equipment such as portable air conditioners, cooling towers, chillers, heaters, dehumidifiers, generators, and power distribution systems, we meet HVAC rental needs nationwide. Our solutions help clients save time and money, enhance their businesses, and create memorable experiences at special events. If you have a passion for helping others, join us in a $65 billion industry dedicated to creating impactful community experiences.

Discover your purpose – work in rental!

Position Overview:

We are seeking a detail-oriented and organized individual to join our team in the role of Accounts Payable Specialist. This position plays a crucial role in supporting accounts payable and purchasing functions, ensuring that financial processes are executed efficiently and accurately.

Job Duties/Responsibilities:

• Collaborate with the Accounts Payable Manager to manage and oversee designated Accounts Payable (A/P) functions for the organization.
• Process and voucher vendor invoices in a timely manner while adhering to established policies, including authority levels and purchase order (PO) requirements.
• Coordinate and maintain accounts payable for key strategic and national vendor programs (e.g., Enterprise fleet vehicles, WEX fuel cards, JPMC credit cards).
• Review and process employee expense reports, ensuring compliance with company policies and procedures.
• Analyze A/P reports, such as Aging and Unvouchered Receipts, and resolve discrepancies as necessary.
• Conduct periodic reconciliations of A/P system activity with vendor statements to ensure accuracy.
• Implement and oversee timely monthly cut-off activities for the accounts payable system.
• Accurately and efficiently enter vendor invoices, applying appropriate general ledger (GL) codes to ensure financial integrity.
• Provide support and respond to inquiries from Corporate, Regional, and Field financial management as needed.
• Perform other duties and projects as assigned to support the finance team.

Requirements:

• Associate degree preferred; a high school diploma or equivalent is required.
• 3-5 years of relevant experience, ideally in a multi-location accounts payable setting.
• Proven ability to work independently while maintaining a high level of accuracy and attention to detail in all tasks.
• Excellent organizational skills with the capacity to thrive in a high-volume, fast-paced environment.
• Proficient in MS Office applications, particularly Excel and Word.
• Experience with ERP systems, particularly in Purchasing and Accounts Payable modules, with a preference for INFOR or similar software.
• Strong verbal and written communication skills for effective interaction via phone, email, and in person.
• Capacity to work effectively both within a team environment and independently with minimal supervision.
• Willingness to work additional hours during peak seasons or as required by management.
• Valid driver’s license with reliable form of transportation.
• Ability to successfully pass pre-employment background and drug screenings.

Benefits:

• Competitive hourly pay
• Quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development
• Employee discount programs

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