IP Docketing Specialist

An established law firm is seeking an experienced Intellectual Property Docket Specialist to join its IP team. This position will primarily support patent prosecution matters and is responsible for accurately managing U.S. and international deadlines, maintaining the integrity of the firm’s docketing system, and ensuring attorneys and IP professionals are kept informed of critical deadlines.

The ideal candidate will have strong patent docketing experience, exceptional attention to detail, and the ability to manage a high volume of time-sensitive matters.

Responsibilities

• Manage docketing for U.S. and international intellectual property portfolios, with a primary focus on patent prosecution.

• Monitor critical filing, response, statutory, and procedural deadlines.

• Enter, update, audit, and clear deadlines, reminders, and docket activities within the firm’s IP docketing system.

• Prepare and distribute docket reports and communicate with attorneys and IP professionals regarding upcoming deadlines.

• Review incoming correspondence and filings to identify and accurately docket required actions and deadlines.

• Assist with the intake, review, and auditing of transferred IP matters and electronic case records.

• Maintain accurate and complete docket records and conduct regular audits as needed.

• Communicate with the USPTO and, when appropriate, foreign IP offices to confirm procedural requirements and deadlines.

• Stay current on developments and procedural changes affecting U.S. and international patent prosecution.

• Identify opportunities to improve docketing procedures, policies, and workflows.

Qualifications

• 5+ years of related patent docketing experience preferred.

• Strong knowledge of U.S. patent prosecution procedures, terminology, and statutory deadlines.

• Working knowledge of foreign patent prosecution procedures and docketing requirements.

• Experience with IP docketing software required; Foundation IP (FIP) experience strongly preferred .

• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

• Excellent organizational, communication, and problem-solving skills.

• Ability to independently prioritize and manage multiple time-sensitive deadlines.

• High level of accuracy and attention to detail.

• Ability to handle confidential information appropriately.

• Some education beyond high school required; bachelor’s degree strongly preferred.

Compensation:
$60,000-$90,000 per year