Warranty Administrator

Warranty Administrator30.00 to 37.00 per hour Hybrid Schedule (2 days WFH) Summary The Warranty Administrator will support warranty and post-deployment service operations across customer sites. This role is responsible for managing warranty claims from intake through resolution, coordinating with internal stakeholders and suppliers, maintaining accurate documentation, and ensuring compliance with warranty terms and contractual obligations. The ideal candidate will have experience in warranty administration, service operations, supply chain, or customer support environments and possess strong organizational and communication skills.Key ResponsibilitiesServe as a primary point of contact for warranty-related inquiries from customers and internal stakeholders.Administer warranty claims from initiation through closure, including validation, documentation, tracking, and resolution.Process warranty-related material requests, returns, replacements, and associated transactions.Coordinate with Supply Chain, Logistics, Engineering, Quality, Finance, Maintenance, and Customer Operations teams to support claim investigations and resolutions.Support supplier warranty recovery activities by ensuring documentation accuracy and timely follow-up.Monitor warranty claim performance metrics, including claim aging, cycle times, and resolution status.Track warranty-related shipments and returns, working closely with logistics providers to resolve issues.Maintain accurate records within enterprise systems to support reporting, audits, and financial reconciliation activities.Identify process improvement opportunities and support continuous improvement initiatives within warranty operations.Ensure compliance with established warranty policies, procedures, and contractual agreements.Required Qualifications3-5 years of experience in warranty administration, service operations, supply chain, customer support, or a related field.Strong administrative and organizational skills with exceptional attention to detail.Experience managing multiple priorities in a fast-paced environment.Proficiency with Microsoft Office Suite, particularly Excel and Outlook.Experience working with ERP, CRM, warranty management, or service management systems.Familiarity with SAP, Salesforce, or other enterprise business systems.Preferred QualificationsBachelor's degree in Business Administration, Supply Chain Management, Operations, or a related discipline.Experience supporting manufacturing, automation, robotics, industrial equipment, or service operations environments.Experience with supplier management, inventory processes, warranty recovery, or logistics coordination.Work EnvironmentHybrid role based in Wilmington, MA.Occasional travel may be required (up to 10%).Candidates must be authorized to work in the United States.