Executive Assistant and Events Coordinator

ABOUT US
Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners.

This role combines executive support, financial processing and travel coordination, event planning, and hospitality. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment while maintaining a warm and welcoming presence.
RESPONSIBILITIES
Executive & Administrative Support

• Provide day-to-day support to the Executive Director
• Manage calendars, meetings, scheduling, and correspondence
• Coordinate domestic and international travel arrangements
• Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
• Maintain organized records, files, and administrative systems
• Assist with special projects and department initiatives

Financial & Operations Coordination

• Process purchasing and finance-related paperwork accurately and on time
• Track expenses, invoices, and budget-related items
• Work with university departments and external vendors to ensure smooth operations
• Follow university procedures and maintain attention to detail in all processes

Event Planning & Hospitality

• Coordinate meetings, conferences, leadership events, and special gatherings
• Manage event logistics including setup, decor, catering, guest communication, and registration
• Help create welcoming, professional, and visually excellent environments
• Provide outstanding hospitality and customer service to guests, students, and partners

Communication & Relationship Support

• Communicate professionally and clearly in both verbal and written communication
• Serve as a welcoming point of contact for students, faculty, donors, and visitors
• Build positive relationships with internal teams and external partners
• Represent the Centre of Global Leadership with professionalism and integrity
• Other duties as assigned

REQUIREMENTS
EDUCATION : Minimum High School diploma and professional experience, preferred bachelor degree or equivalent.

EXPERIENCE/SKILLS/ABILITIES :

• Strong organizational and time-management skills
• Excellent attention to detail and ability to manage multiple priorities
• Strong verbal and written communication skills
• Friendly, warm, and professional demeanor
• Customer service and hospitality strengths
• Creative, adaptable, and resourceful
• Ability to work independently and collaboratively
• Strong sense of professionalism and confidentiality
• Experience with administrative support, finance processing, travel coordination, or event planning preferred
• Proficiency in Microsoft Office and related administrative systems preferred

ADDITIONAL INFORMATION
Possible travel required, domestic and international possibilities. Some evening and weekend events may be required.


The ideal candidate is:

• Detail and process-oriented
• Organized and dependable
• Relational and service-minded
• Flexible and adaptable
• Creative with an eye for aesthetics and presentation
• Comfortable working in a fast-paced environment
• Passionate about creating excellent experiences for others
• A follower of Christ who loves people

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.