Document Control Clerk

Job Description

Job Description

We are seeking a detail-oriented and organized Document Control Coordinator to support our clients estimating team with the management, organization, tracking, and distribution of company documentation. The ideal candidate will have 3–5 years of previous office/administrative experience and preferably have experience working with engineering drawings.
This position requires someone who is highly organized, comfortable working with large volumes of documents, and able to maintain accuracy while managing multiple priorities.
Key Responsibilities
• Maintain and organize electronic and hard-copy project documents and records.
• Manage document filing, naming, numbering, revisions, and distribution.
• Track document revisions and ensure the most current versions are available to the appropriate team members.
• Review documents for accuracy, completeness, and proper formatting before distribution.
• Maintain document logs, registers, transmittals, and other tracking records.
• Coordinate the receipt, review, and distribution of drawings, specifications, and other project documentation.
• Work closely with project managers, engineers, designers, field personnel, and other office staff to ensure documents are properly controlled.
• Assist with uploading and maintaining documents in document management systems.
• Maintain organized electronic filing systems and ensure documents can be easily located.
• Monitor outstanding documents and follow up with internal teams when information is missing or overdue.
• Assist with preparing reports, spreadsheets, correspondence, and other administrative materials.
• Ensure confidential and sensitive information is handled appropriately.
• Perform general administrative and office support duties as needed.
Preferred Qualifications
• 3–5 years of office, administrative, document control, or coordination experience.
• Previous experience working with engineering drawings is strongly preferred.
• Familiarity with drawing revisions, document numbering, revision tracking, and document transmittals is a plus.
• Experience using Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to read or navigate technical drawings is a plus.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently while also collaborating effectively with a team.
• Strong computer skills and the ability to learn new software systems quickly.