Inventory Control Specialist - Facilities Management

Inventory Control Specialist

Performs varied inventory control for active and surplus parts and assets, as well as the clerical administration for work involving the independent operation of small warehouse units while assisting in the overall operation of the main FMC Warehouse. Responsible for ordering receiving, storing, recording, and consulting on a wide variety of supplies and equipment. Position maintains and provides a computerized inventory system accounting for inventoried items and determines reordering indicators. May be required to assist with bid specifications and vendor solicitation, as well as analyzing bids and recommendations for bid awards. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

Reports to: Supervisor, Warehouse Services

Supervises: No supervisory responsibilities

Essential Duties - May include, but not limited to the following:

• Performs and maintains inventory and pricing data.
• Handles special orders, correcting errors, tracking items.
• Assists the trades and customers in locating or selecting merchandise.
• Receives, unpacks, and stores goods and supplies through central receiving.
• Checks incoming shipments/material against invoices or purchase orders for quantity and conditions.
• Determines reordering indicators and prepares requisition to replace supplies used or sold.
• Stocks supplies, equipment, and materials and maintains records of all items issued, dispensed, donated, or sold.
• Seeks prices for non-stock products for university customers.
• Recognizes and resolves quantity discrepancies and generates quantity reports as needed.
• Assists with training new staff members as necessary.
• Operates forklift for delivery and movement of materials for various departments and provides preventive maintenance for daily use.
• Provides subject matter expertise on forklift operations and safety.
• Utilizes TMA system to input purchase order information and to maintain current pricing and inventory for reporting.
• Maintains surplus inventory, overseeing final disposition (reuse, donation, sale, or recycle). Provides disposition information to Supervisor, Warehouse Services and Property Management.
• Observes work and safety rules.

Additional Duties

• Inventories supplies and equipment as required.
• Corresponds with vendors regarding incorrect shipments or delays.
• Assists with central receiving, package tracking, and moves.
• Performs other duties as requested.

Education

High school diploma or equivalent required. Some college work preferred. Job related vocational training or other education may be substituted on a year-to-year basis for the required experience.

Experience

Five years' experience in receiving, moving, storing, and issuing a variety of supplies, materials, and equipment.

Requirements

Must be able to attain forklift certification within first six (6) months of employment. Valid Texas driver's license and a safe driving record such as required to attain Driver's Authorization through the university. Must submit and pass all required DOT pre-employment, random, reasonable suspicion and post-accident drug and alcohol screens.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

Knowledge, Skills, and Abilities - The following are essential:

• Ability to maintain the security and integrity of the infrastructure.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and procedures.
• Must have the necessary mathematical abilities to analyze and process resource allocation.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to use a personal computer and other office equipment, including related university software and email.

Physical Demands

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel. The employee must have the ability to lift and/or move up to 75 pounds.

Work Environment

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is performed indoors and/or outdoors. The noise level is moderate to loud. Work is performed in a warehouse environment. May be required to work in conditions including cold, heat, temperature swings, noise, outdoors and indoors, and around mechanical, electrical, dust and chemical hazards.

Safety

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.