Back-Up Admin Coordinator

Why choose us?Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.Position Summary The Back-Up Administrative Coordinator provides support for the store's administrative functions and serves as a secondary resource for payroll, scheduling, hiring documentation, reporting, and associate record management. This position assists in maintaining accurate personnel records, ensuring compliance with company policies, and supporting store leadership with administrative and operational tasks. The Back-Up Administrative Coordinator helps ensure continuity of administrative operations during the absence of the Administrative Coordinator.Key Responsibilities Administrative Operations Provide administrative support to store leadership and department management.Assist with maintaining associate records and personnel files.Support store reporting, data entry, and document management processes.Ensure administrative tasks are completed accurately and within established timelines.Assist with preparation and distribution of store communications and reports.Payroll & Scheduling Support Assist with timekeeping review and payroll-related processes.Support schedule maintenance and labor tracking functions.Review documentation for accuracy and completeness prior to submission.Assist managers with payroll corrections and attendance record updates.Help maintain compliance with company payroll procedures and deadlines.Hiring & Onboarding Support Assist with new hire processing and onboarding activities.Support completion and maintenance of employment documentation.Coordinate hiring paperwork and ensure records are properly filed.Assist with orientation scheduling and onboarding communication.Maintain confidentiality of associate information and employment records.Compliance & Record Management Maintain personnel files in accordance with company policies and regulatory requirements.Ensure administrative records are accurate, secure, and up to date.Assist with audits, compliance reviews, and record retention requirements.Support I-9, E-Verify, and other employment-related documentation processes as required.Protect confidential associate and company information.Customer & Associate Support Serve as a resource for associates regarding administrative questions and processes.Provide professional assistance to internal and external customers.Respond to inquiries promptly and direct concerns to the appropriate leader when necessary.Support positive communication and effective working relationships throughout the store.Store Support Functions Assist with office supply management and administrative inventory.Support execution of company initiatives, programs, and reporting requirements.Provide coverage for Administrative Coordinator responsibilities when needed.Assist with special projects and operational tasks as assigned by store leadership.Qualifications Previous administrative, office, human resources, payroll, or retail support experience preferred.Strong organizational and time management skills.Excellent verbal and written communication abilities.Ability to handle confidential information with professionalism and discretion.Proficiency with Microsoft Office and company administrative systems.Strong attention to detail and accuracy.Ability to manage multiple priorities in a fast-paced environment.Physical Requirements Frequent sitting, standing, walking, bending, and reaching.Ability to operate computers, printers, and other office equipment.Ability to lift and move office supplies and records consistent with job requirements.Flexible availability based on business needs.Key Competencies Organization & PlanningAttention to DetailConfidentialityCommunicationAdministrative ExcellenceTime ManagementProblem SolvingData AccuracyCustomer ServiceAdaptabilityAccountabilityTeamworkWe also provide a variety of benefits including:Competitive wages paid weekly · Access to up to 50% of your earned wages before payday, via our partnership with StreamAssociate discountsHealth and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI BenefitsLeaders invested in your training, career growth and developmentAn inclusive work environment with talented colleagues who reflect the communities we serveOur Values – Click below to view video: ACI Values Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.Bring your flavorBuilding the future of food and well-being starts with you. Join our team and bring your best self to the table.DisclaimerThe above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.Albertsons is an Equal Opportunity EmployerThis Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at View phone number on click.appcast.io(option #4).Full timePosting Date: 2026-08-28